Executive Assistant - 2 Month Contract

Our client, a well known global organization is currently seeking a right-hand Tenured Executive Assistant to join their senior leadership team based in downtown Calgary for a 2 month contract. Reporting to the CTO, the Executive Assistant will play an integral part in organizational and executive support.
The successful candidate will demonstrate a high level of confidentiality, tact and professionalism with employees, management and stake holders as they are considered a main representative of the organization.
Responsibilities

• Other documentation as required
• Preparing expense claims, maintaining corporate records and ordering office supplies
• Managing complex calendars, email correspondence and travel arrangements for the CTO and direct reports
• Creating and distributing board materials
• Creating PowerPoint presentations, memos, reports and letters as required
• Main point of contract between stakeholders, internal departments and senior leadership team members
• Preparing and analyzing various documents such as contracts and agreements for Senior management
• Coordaining logistics of meetings, townhalls, seminars, workshops, special events, organization events

Qualifications

• Outstanding communication – written and verbal
• Confident with complex calendaring and travel arrangements
• Must be an advanced user of Microsoft Suite and Sharepointe
• Ability to thrive under pressure
• Experience using Oracle is an asset
• 5+ years of recent Executive Assistant experience supporting C-suite level individuals

Aplin, one of Canada’s Best Managed Companies, is an employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply to our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. Visit our website to learn more: www.aplin.com