Event Planner Jobs

Important Note: Apply only if you have valid work authorization in Canada. The Client will not provide any visa sponsorship

Opportunity: One of our Chattered Accountant clients based out in Toronto, ON is looking for a "Executive Assistant/ Administrative Assistant" role for a full-time opportunity

Job Details:

Position: Admin & Event Planner

Location: Surrey, BC

Position Type: Fulltime

Client: Mill & Timber

Job Summary: The ideal candidate for this job will be responsible for planning, coordinating, and executing various events, including corporate meetings, conferences, workshops, and social gatherings. The successful candidate must have the ability to develop event concepts and themes, taking into consideration client objectives and target audience.

Essential Functions:

• Create detailed event timelines, schedules, and production plans to ensure smooth execution.
• Provide on-site event management, overseeing setup, troubleshooting, and ensuring the event runs smoothly.
• Source and negotiate with vendors, such as venues, caterers, audiovisual providers, and entertainment, to ensure high-quality services within budget.
• Plan, coordinate, and execute a wide range of events, including corporate meetings, conferences, workshops, and social gatherings.
• Coordinate with speakers, presenters, and special guests, ensuring their needs are met and logistics are well-organized.
• Assist in developing event budgets and track expenses to ensure cost-effectiveness.
• Manage event logistics, including venue setup, registration, guest lists, transportation, and accommodation arrangements.
• Oversee event marketing and promotion, including invitations, registration platforms, and social media campaigns.
• Collaborate with internal teams and stakeholders to align event objectives, messaging, and branding.
• Develop event concepts and themes, considering client objectives and target audience.

Requirements:

• Strong attention to detail and problem-solving abilities to ensure flawless event execution.
• Bachelor's degree in event management, hospitality, or a related field (preferred).
• Excellent communication and interpersonal skills, with the ability to build relationships with vendors, clients, and stakeholders.
• Knowledge of budgeting and financial management principles.
• Flexibility to work evenings, weekends, and travel as required for events.
• Proven experience in event planning and administration, preferably in a corporate or professional setting.
• Proficiency in event management software and tools and social media.
• Exceptional organizational and time management skills, with the ability to handle multiple projects simultaneously.