Administrator And Event Planner

We are seeking a dynamic Administrator/Event Planner to support a lumber facility in Surrey, BC.

This is an onsite role open to local candidates.

Job Summary:

This role will help the company deliver exceptional events while managing administrative tasks seamlessly.

Key Responsibilities:

• Coordinate with speakers, presenters, and special guests, ensuring their needs are met and logistics are well organized.
• Develop event concepts and themes, considering client objectives and target audience.
• Assist in developing event budgets and track expenses to ensure cost-effectiveness.
• Manage event logistics, including venue setup, registration, guest lists, transportation, and accommodation arrangements.
• Create detailed event timelines, schedules, and production plans to ensure smooth execution.
• Collaborate with internal teams and stakeholders to align event objectives, messaging, and branding.
• Provide on-site event management, overseeing setup, troubleshooting, and ensuring the event runs smoothly.
• Source and negotiate with vendors, such as venues, caterers, audiovisual providers, and entertainment, to ensure high-quality services within budget.
• Oversee event marketing and promotion, including invitations, registration platforms, and social media campaigns.
• Conduct post-event evaluations and analysis, gathering feedback and making recommendations for future improvements.
• Plan, coordinate, and execute a wide range of events, including corporate meetings, conferences, workshops, and social gatherings.

Requirements

Education:

• Bachelors degree in event management, hospitality, or a related field (preferred)

Required:

• Exceptional organizational and time management skills, with the ability to handle multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to build relationships with vendors, clients, and stakeholders.
• Proficiency in event management software and tools and social media.
• Strong attention to detail and problem-solving abilities to ensure flawless event execution.
• Proven experience in event planning and administration, preferably in a corporate or professional setting.
• Knowledge of budgeting and financial management principles.

Other:

• Flexibility to work evenings, weekends, and travel as required for events

Benefits

• Medical benefits
• And more
• Holidays

An equal opportunity employer and we value diversity at our company. All aspects of employment are based on merit, performance, and business needs. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

For more information about Hi-Quality Recruits, please visit https://hiqualityrecruits.com/