Admin And Event Planner

Job Highlights:

Skills - Must Have:

Good people skills will liaise with customers and clients at high level

Computer literate

Well organized and extremely good at organizing and preparing documents

Event planning experience

Knows social media well and proficiency with different event planning programs and platforms for political events

Will need to travel to events (Port Moody)

Ideal Companies to Recruit From:

Hiring Status:

Active

About this Job:

Job Title: Administrator/Event Planner

Are you a master multitasker with a passion for organizing and creating unforgettable experiences? We are seeking a dynamic Administrator/Event Planner to join our team and help us deliver exceptional events while managing administrative tasks seamlessly.

Responsibilities:

Plan, coordinate, and execute a wide range of events, including corporate meetings, conferences, workshops, and social gatherings.

Develop event concepts and themes, considering client objectives and target audience.

Source and negotiate with vendors, such as venues, caterers, audiovisual providers, and entertainment, to ensure high-quality services within budget.

Manage event logistics, including venue setup, registration, guest lists, transportation, and accommodation arrangements.

Create detailed event timelines, schedules, and production plans to ensure smooth execution.

Collaborate with internal teams and stakeholders to align event objectives, messaging, and branding.

Assist in developing event budgets and track expenses to ensure cost-effectiveness.

Coordinate with speakers, presenters, and special guests, ensuring their needs are met and logistics are well-organized.

Oversee event marketing and promotion, including invitations, registration platforms, and social media campaigns.

Provide on-site event management, overseeing setup, troubleshooting, and ensuring the event runs smoothly.

Conduct post-event evaluations and analysis, gathering feedback and making recommendations for future improvements.

Requirements:

Proven experience in event planning and administration, preferably in a corporate or professional setting.

Exceptional organizational and time management skills, with the ability to handle multiple projects simultaneously.

Strong attention to detail and problem-solving abilities to ensure flawless event execution.

Excellent communication and interpersonal skills, with the ability to build relationships with vendors, clients, and stakeholders.

Proficiency in event management software and tools and social media.

Knowledge of budgeting and financial management principles.

Flexibility to work evenings, weekends, and travel as required for events.

Bachelor's degree in event management, hospitality, or a related field (preferred).

Join our team and be part of an exciting environment where you can showcase your administrative skills while bringing extraordinary events to life.

Job Function:

General Administration

Reporting To:

Manager

Job Type:

Full time

Team Size To Manage:

1

Job Location:

City:

Surrey

Province/State:

British Columbia

Country:

Canada

Location Type:

head-office

Other Location:

Candidate Relocation:

no

Compensation:

Salary From:

45000

Salary To:

55000