Event Coordinator Jobs

Startups are exciting. That’s why we’ve never stopped. For decades, HCL has been a company of inventors and innovators. We power the most important industries on the planet — from finance to telecommunications to scientific research.

We are a fast-growing multi-national corporation with an incredible workforce who are committed to becoming the #1 Software company in the world. Come join HCL’s fast-growing, $1B+ software business and make an impact from Day 1! This is an exciting time to be joining HCL Software, as we expand, invest and grow.

Events Coordinator

HCL Software is seeking an Events Coordinator to plan and execute various global events. You will be responsible for planning event programs including Conferences, Industry tradeshows, Business Partner co-marketing events, internal executive meetings and regional networking events. You are responsible for mapping the events program to our business objectives, and ensuring the events team executes at a high-level with measurable outcomes.

Our ideal candidate will be driven by ROI and has experience planning events that directly contribute to lead, collaborating with key stakeholders to manage the event logistics through to execution and will be accountable for measurable business outcomes.

You must be an excellent cross functional collaborator, skilled at building bridges with partners across the GTM organization and engaging with C-suite employees and customers. You are experienced in interfacing with sales teams and being a steward for processes that create measurable outcomes.

We need an organized, results-focused individual who has excellent verbal and written communication skills, remains calm under pressure, and is good at solving problems. If you have a track record managing events that generates measurable business impact, we’d love to meet you!

Key Focus Areas:

• Maintain program budgets, reporting, and ROI metrics.
• Oversee and execute tradeshow logistics, including booking booth and meeting space, managing registration process, coordinating, packing, and sending exhibition material from the warehouse and returning exhibition materials to the warehouse.
• Working with cross-functional leaders to establish and maintain a yearly event calendar.
• Develop event presence that will maximize booth traffic and lead generation and generate measurable interest ahead, during, and after events.
• Provide clear, well-written ROI and impact reports understanding event contribution to sales leads and prospect/client engagement.
• Source and negotiate contracts with vendors and suppliers. Work with vendors (e.g., exhibit house, printers, etc.) to ensure timely, cost-effective, seamless execution.
• Ensure lead capture process is followed.
• Manage budgets, track expenses, and assist in complete financial reconciliation.
• Ensure internal clients (sales, marketing, and executive teams) are kept abreast of overall program strategy and plans, expected outcomes, and results following the event success playbook.
• Handle onsite execution and management of key events, including show set-up and take-down.
• Partner with Marketing Operations to:
• Maintain show and staff schedules, project checklist, and processes through exhibit management templates, brief and debrief documents.

What you’ll bring:

• Strong written, presentation, and verbal skills to showcase the event and tradeshow program to internal stakeholders.
• Ability to work under pressure and deadlines and oversee multiple high-paced projects.
• Proven track record managing events
• Minimum 2 years of experience in Event Planning and Marketing at a corporate/executive level with a good understanding of the B2B SaaS and/or Education markets
• Outstanding project management, communication, and negotiation skills
• CTSM, CME, CMP, or CEM certified a plus
• Willing to travel up to 30% (seasonal, depending on event schedules)
• BS/BA in PR, marketing, or related field is preferred.
• Proficient in MS Office, Salesforce, Integrate (or similar)

What We Offer:

• Competitive base salary plus annual bonus
• Remote-Work from Home
• Excellent learning opportunities and career advancement potential
• A diverse and professional company culture
• Full benefits package, including medical, dental, vision coverage on Day 1 of employment.
• Competitive PTO

Eligibility: Valid Canadian Work Authorization Status (Citizen or Permanent Resident)

We know the best outcomes for both our people and our clients result from including diverse perspectives at the table. To that end, HCL Software is an Equal Opportunity Employer and treats candidates and employees fairly without regard to race, color, sex, age, disability, pregnancy, religion, genetic information, national origin, marital status, sexual orientation, ancestry, political belief or activity, family care or medical leave status, military or veteran status, and/or any other protected classification in accordance with federal, state, and/or local law.