Bookkeeper/Office Administrator Jobs

Greater Sudbury Property Management Inc. and the LacelleGroup Realty Inc., Brokerage work hand in hand to service investors with their complete real estate investing needs. The LacelleGroup offers buy, sell and leasing services while Greater Sudbury Property Management Inc. offers turnkey property management services locally.
The two companies are less than five years young and have been experiencing rapid growth. The two businesses can offer many opportunities for growth within the companies.
Greater Sudbury Property Management Inc. and the LacelleGroup Realty Inc., Brokerage are looking for an experienced Bookkeeper/Office Administrator to oversee the Rents, A/R, A/P, real estate commissions and all financials related to both companies and their real estate investors.
The Position:
The Bookkeeper/Office Administrator position is responsible for the management of all income and expenses pertaining to each client’s investment property as well as the complete financials for the businesses. The position will report to the Operations Manager.
Rolls and Responsibilities:
● Collect rent payments, follow up on late rents & coordinate late rents with paralegal
● Attend LTB hearing for late rents along with paralegal
● Prepare monthly owner statements & ensure accuracy
● Invoice clients / Billing / track expenses
● Bookkeeping (Quickbooks) / Reconcile books / Generate Monthly Reports
● Account payable / Account Receivable / HST Remittance
● Payroll / Payroll Remittance / ROE / Some Human Resources Tasks
● Coordinate with ODSP / OW / CMHA for rent supplements
● Process real estate trades, pay real estate agents their real estate commissions
● Ensuring compliance of trade records and deposits
● Manage Real Estate Trust Account, Real Estate Commission Trust Account and more
● Track real estate commissions and ensure accuracy
● Welcoming walk-ins at reception, meeting move-ins & move-outs
● Answer and direct calls to the appropriate personnel, Answer leasing inquiries, schedule showings
● Manage social media inquiries and respond to prospective buyers, sellers, landlords and/or tenants
● Inputting tenant service request and assisting the property management team when needed
● Screen rental applications, obtain required documents and follow up with tenants
● Answer property management phone calls when property manager is unavailable
● Contribute to being on call one on the emergency line
● Oversee the appearance of the office and order office supplies
● And more
Required Skills:
A minimum of 2 years full-time administrative experience
Tech savvy, with experience on MS Office (Excel, Word, and more)
Professional and friendly, with an easy going attitude and superior customer relations skills as well as being an organized team player.
Strong literacy and numeracy skills to handle administrative tasks
Knowledge of basic computer skills to track and monitor leads and feedback
Ability to handle multiple projects at the same time as well as prioritize and manage time efficiently
Ability to communicate effectively with investors, buyers, sellers, real estate agents and repair persons both verbally and in writing
People-oriented, dedicated to customer service, extremely organized and attentive to detail
Ability to work independently but also follow the instruction of lead real estate agents
Be reliable, self-motivated, and proactive
Experience with a real estate software would be a definite asset. (Example: WebForms and Authentisign, Back Office)
Required Qualifications:
· Experience with Quickbooks and Payroll is a must
· Experience with Excel, Word, Gmail is required
Please Note: This job description is not an exhaustive list of all responsibilities, skillset, or working conditions associated with this position.
Job Types: Full-time, Permanent
Salary: $45,000.00-$52,000.00 per year