Bookkeeper / Office Administrator Jobs

Our client, a managed IT services provider located in Ottawa is seeking an ambitious, part-time Full Charge Bookkeeper/Office Administrator to fulfill general accounting duties with the general ledger, billing, and month end processing. This role also manages purchasing and receiving, payroll, and administrative tasks as required. The Full Charge Bookkeeper/Office Administrator will be responsible for maintaining order and transparency with regard to the company’s finances. The goal of this role is to contribute to the overall operational efficiency of the organization by providing insight into the company's financial condition so that the company can make well informed financial decisions.

The ideal candidate is a highly motivated and confident top-performer who thrives in a fast-paced environment. They are a high-energy, passionate self-starter who is comfortable multitasking and has a proven track record of success. They are sensitive to risk, view challenges as opportunities, and are able to perform their duties autonomously.

You Should Know:

• This is a part-time position,four days per week.
• This is a hybrid work role. Expect to work remotely as well as in the office as scheduled.
• We need you to be eligible for a security clearance. This is essential.
• Candidate MUST be local to Ottawaand able to come into the office two to three days per week to collect checks, etc.

Here’s What You Will Do:

• Assist with other accounting projects
• Manage payroll and benefits including all related remittances and reporting
• Prepare year-end procedures for the accountant
• Update accounts payable and perform reconciliations
• Reconcile bank and credit card statements and analyze balance sheet accounts on a regular basis.
• Solve accounting puzzles by researching and reconciling discrepancies and ensure that the accounting is in good order
• Calculate employee bonus pay plans based on a set of prescribed criteria
• Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines
• Accurately record client invoices, employee expenses and supplier invoices, follow up to collect payment and ensure that supplier payments are made on time.
• Post and process journal entries to ensure all business transactions are recorded
• Prepare quarterly government remittances
• Prepare and publish timely monthly financial statements
• Update accounts receivable and issue invoices
• Update financial data in QuickBooks Online to ensure that information will be accurate and immediately available when needed

Additional Job Duties:

• Work directly with clients
• Work with Distribution to maintain viable relationships
• Maintain product inventory in ConnectWise
• Receive incoming and ship outgoing products
• Return defective equipment to manufactures and vendors for replacement or new purchase
• Prepare purchase orders
• Create RMAs for defective products or return as needed
• Administer the purchasing system
• Manage relationships with couriers managing and coordinating office operations
• Stock products and release to customers as needed
• Verify and keep records on incoming and outgoing shipments of products
• Utilize purchasing system for procurement of products
• Perform the receiving process on products as they arrive from manufacturers and vendors
• Receive RMA product into inventory or release to customer as needed

Here’s What We’re Looking For:

• Ability to multitask and work in a fast-paced, high-volume environment
• Possess a high level of motivation and a proactive mindset
• College or University Degree in accounting or finance
• Excellent organization skills and attention to detail
• 5 years’ hands-on experience in accounting, including accounts payable, accounts receivable, invoicing, collections, financial statement preparation and payroll
• Strong oral and written communication skills in English; French language skills would be an asset
• Advanced knowledge of QuickBooks Online and Microsoft Excel
• Must be able to obtain a security clearance
• Demonstrable commitment to professional development and lifelong learning; and