Board Secretary - Contract Position

Randstad is now looking for a part time temporary board secretary for Mid-May to end of June 2-3 days per week. This position would be part-remote and part in office for board meetings and committee meetings.
This is a good opportunity with a wonderful non profit organization located in beautiful Victoria bc.
Advantages

• Hybrid work model offering flexible work from home options for part of the week once trained
• $25-26 per hour
• Unlimited free access to Udemy training through Randstad
• Weekly pay
• Fast turnaround. This role could start within the week!
• Work in a rewarding industry within a reputable organization

Responsibilities
Schedule and coordinate monthly board and committee meetings including:

• Ensuring relevant room bookings and equipment availability
• Publishing relevant board materials in a timely manner
• Working with board chair, committee chairs, CEO and directors to prepare agendas

Provide comprehensive administrative support for Board and Committee meetings including:

• Taking detailed minutes during board and committee meetings
• Presenting draft minutes for approval and distributing approved minutes
• Conducting detailed reviews of documents, presentations and reports prior to distribution to board members
• Ensuring accurate filing of board documents including maintaining appropriate file access

Qualifications

• Familiarity with not for profit sector a definite asset
• Exceptional written and strong verbal communication skills coupled with attention to detail
• High level of professionalism with a focus on confidentiality, discretion, tact and diplomacy in interactions with board members, staff, volunteers and the public
• Strong computer skills with expert knowledge of Microsoft Office, Outlook, Word, Excel, PowerPoint and Sharepoint
• A minimum of 2 years’ experience providing legal secretarial, board, or senior executive support

Summary
If this sounds like you, then please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to [email protected], or [email protected]. All applications are welcome, but only those who meet the requirements will be contacted.
Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!
Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.
We look forward to hearing from you!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.