Assistant Property Manager - Canada / Adjoint Au Gestionnaire Immobilier - Canada

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results.

Realterm offers several career fields such as Accounting, Leasing, Construction and Property Management that make working here unique, challenging, stimulating, and rewarding. With offices in Amsterdam, Annapolis, Houston, Chicago, Los Angeles, Montreal, Mumbai, New York and Singapore you are empowered to take your career where you want it to go.

A career at Realterm allows you thrive in a fast-paced workplace environment with tremendous scale. Enjoy working in a collaborative environment with supportive teammates where you will be challenged to grow and be at your best every day. We offer our employees a robust and competitive benefits package. If you are looking for a rewarding career in private equity commercial real estate, apply today.

Summary

Provide assistance to the Property Managers with all on-site operations and achieving property financial and operational objectives of the assigned region.

Essential Duties And Responsibilities

• Field tenant complaints, dispatch to vendors and follow-up on performance
• Work with Property Managers on tenant improvements, move-ins and move-outs and capital projects
• Support department on accounts payable research and follow up
• Perform special ad hoc research projects
• Develop and maintain management information books for each property
• Prepare and track utility billings to be invoiced back to tenants.
• Assist in selection of vendors and contractors, negotiation of service agreements, monitoring of vendor performance and manage contract renewals
• Input and follow up on service tickets entered into the work order system.
• Assist Property Managers with property acquisition transition process
• Maintain department file organization and construction files including contracts, approvals, insurance verification, construction bids and lien releases
• Prepare service, project and construction contracts
• Interface with Leasing on implementation of new and renewed leases
• Ensure vendor and tenant compliance with insurance requirements
• Build and maintain positive relationships with tenants, vendors and contractors
• Manage tenant and vendor information database
• Assist in recording property inspections
• Assist in preparing requests for proposals and schedules for construction projects.
• Provide back-up support for Leasing Assistant
• Assist in the maintenance and tracking of certificates of insurance
• Perform initial review and coding of vendor invoices
• Oversight of one, or more properties, to apply fundamental management principals learned under the direction of supervisors. Includes, but not limited to the assignment and coordination of parking, security access, service calls for all relevant building systems, etc.
• Assist in preparation of owner reports, variance analyses and operating budgets

Competencies

Realterm Competencies

Accountability

Character, Trust, Integrity

Planning, Decision-Making & Initiative

Development & Learning

Collaboration, Communication & Teamwork

Qualifications

• High level of proficiency in Microsoft Excel, Word and Outlook.
• Experience with Yardi property management software is a plus
• At least three years of commercial real estate or equivalent experience.
• Advanced business mathematical and writing skills.

Education and/or Experience

• Bachelor’s degree or equivalent experience
• 2-3 years experience in property coordination

Work Environment

The position will work in a general office setting and may require travel, up to 20% of time annually, to remote office locations based on organizational/business needs.

Physical Demands

Must be able to remain in a stationary position for the majority of the workday, sitting at a desk, consistently operating a computer. The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine). On occasion, may need to lift boxes of up to 40 lbs.

Realterm is an equal opportunity employer, as we value and respect diversity. We encourage diversity in ideas, opinions, experiences and identities. We do not discriminate in our employment practices based upon protected class, to include race, color, religion, sex, national origin, age, disability or genetic information.

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