Administrator Officer, Programs Jobs

Date Posted:06/06/2023

Req ID:31800

Faculty/Division:VP & Provost

Department:Hart House

Campus:St. George (Downtown Toronto)

Position Number:00054796

Description:

About us:

Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions as a place where students, faculty, staff, alumni and members of the broader community connect with each other and the world. Through an array of co-curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learning opportunities for students. Hart House operates from a historic facility on the St. George campus, as well as a 150-acre farm in Caledon, Ontario, offering a wide range of services through a social enterprise model that generates revenue to support its student-focused programming on all three University of Toronto campuses.

Hart House is a key contributor to an inclusive, curious, and welcoming campus environment. We work with others to create spaces and programming that invite the next generation of thinkers, doers and citizens to propel their ideas into action from the personal to the global. Hart House programs directly engage U of T students and community in innovative and experiential learning opportunities. We are committed to the practices and principles of inclusivity and strive for representative and equitable diversity and in all that we do.

Our programming team supports student growth, identity development, community connections and transferrable professional and leadership skills through hands-on activities and programs. These programs are designed to connect participants to their interests, build community on and off campus, and create a sense of belonging and engagement that goes beyond the classroom.

Your opportunity:

The Administration Officer, Programs is responsible for supporting the day-to-day operations of three program teams that include: Integrated Arts Education, Dialogue and Expression, and Community Access & Outreach. This position will work closely with the three program managers, program staff, students and internal/external partners to ensure the operations run efficiently and effectively. In this lively, creative and sometimes busy environment, the Administration Officer, Programs will provide a core role in attending to the details of administrative program support for our many projects and programs.

This adaptable individual enjoys engaging with people in a collaborative environment, and is happy working on their own initiative, with energy, enthusiasm, and good humour.

Your responsibilities will include:

• Booking rooms and arranging appropriate accommodations
• Making minor purchases
• Collating and organizing data for various reports
• Coordinating scheduled activities for functions
• Scheduling appointments
• Serving as a resource to others by providing (non-supervisory) job-related guidance
• Analyzing administrative processes and procedures and recommending changes for improvement
• Coordinating meeting schedules, agendas, materials, action and follow-up items

Essential Qualifications:

• Demonstrated commitment to equity, diversity and inclusion in all work responsibilities and in collaborative workplace practices
• Excellent administrative skills including strong organizational skills and the ability to manage conflicting priorities and competing deadlines
• Ability to work well independently but also as part of a team
• Ability to stay well-informed on policies, rules, regulations and guidelines
• Experience providing program or event based administrative support ideally in higher education or the non-profit sector
• Advanced College Diploma (3 years) in a relevant field, or acceptable combination of equivalent combination of education and experience
• Minimum of three (3) years related administrative experience or office management
• Exceptional communication skills, written and verbal
• High level of computer proficiency including Word, Excel, PowerPoint, Outlook and databases
• Ability to multi-task in a fast-paced environment and effectively prioritizing activities
• Experience analyzing, collecting, organizing data including generating reports
• Demonstrated ability to take initiative to improve processes

Assets (Nonessential):

• Knowledge of the U of T campus and desire to learn about and contribute to program planning
• Experience using Kronos or similar payroll management system
• Experience with minor financial reconciliation
• Experience using Asana or similar Project Management system

To be successful in this role you will be:

• Team player
• Resourceful
• Problem solver
• Multi-tasker
• Organized

Closing Date:06/18/2023, 11:59PM ET

Employee Group:USW

Appointment Type: Budget - Continuing

Schedule:Full-TimeMonday to Friday 8:45am-5:00pm, with occasional overtime on evenings and weekends

Pay Scale Group & Hiring Zone:

USW Pay Band 09 -- $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category:Administrative / Managerial

Recruiter:Anita Chooraman

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [email protected].