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Company | Dalhousie University |
Address | Saint John, New Brunswick, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Higher Education |
Expires | 2023-07-30 |
Posted at | 10 months ago |
Position Details
- Provide administrative support for Faculty of Medicine and DMNB committees and groups. In liaison with the respective committee chair or lead is responsible for all aspects of meeting planning, recording and maintaining records and follow-up as required.
- Prepare and edit correspondence, letters, reports, memoranda, notices and presentation materials, as requested researching and compiling information as required.
- Process faculty appointment and termination documents and maintain a current database of NB based faculty
- Coordinate, manage, maintain and communicate the daily/weekly schedules of meetings, appointments, conferences and events resolving calendar-related issues, in accordance with fluctuating priorities, and ensuring availability of pertinent materials.
- Receive students, staff, faculty, and others presenting for appointments and greet those without appointments. Screen telephone inquiries; take and relay messages; respond to inquiries as appropriate.
- Provide support for DMNB special and annual events including public receptions, events/activities, dinners, meetings, ceremonies, site visits and university promotional tours. This includes maintaining communication with speakers, vendors and participants, arranging catering, AV equipment, and tracking expenses for each event.
- Experience taking minutes of meetings.
- Must be able to exercise initiative and handle sensitive and confidential issues with considerable tact.
- Demonstrated time management skills and the ability to prioritize and organize workload in a multi-task deadline driven environment.
- Advanced skill level with Microsoft Office (Excel, Word, Access, PowerPoint, Publisher).
- Excellent communication and organization skills required with the ability to work independently and in a team environment.
- Business/Office Administrative program with a minimum of five years’ experience at a progressive administrative secretarial level (or an equivalent combination of training and experience).
- Experience working in a university, government, and/or hospital setting.
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