Accounts Receivable And Inventory Supervisor, Full- Time (Calgary)

Executive Flight Centre Group (EFC) has been setting standards in aviation fuel and airport services for over 75 years. Headquartered in Calgary, with operations in Alberta, British Columbia, and Saskatchewan, EFC offers a diverse range of aviation services to meet the needs of airports and aerodromes. Our vision is to provide first class services to all customers in the aviation industry by focusing on safety, quality, and customer service.

EFC is committed to creating and sustaining an inclusive and diverse work environment, while upholding the principles of employment equity. Your participation in this important process is greatly appreciated. We encourage applicants to self‐identify as a member of one or more of the employment equity designated groups – Women, Aboriginal peoples, Persons with Disabilities and/or Members of Visible Minorities. The information collected will be used solely to carry out our obligations under the federal Employment Equity Act.

Our Calgary location is seeking an experienced Accounts Receivable and Inventory Supervisor to support our diverse operations.

Description

The Accounts Receivable and Inventory Supervisor is primarily responsible for overseeing and ensuring accurate recording for inventory and timely, accurate invoicing to customers. EFC strives for continuous improvement and therefore also expects this position to review key processes regularly to look for efficiencies and value-added practices. This position involves diplomatic interaction to provide inventory information and support to facilitate daily inventory reconciliations and timely invoicing.

Responsibilities

• Maintain a tidy and orderly work area exhibiting pride in work performance and contributing to a healthy and safe work environment.
• Assist Treasury Analyst with application of payments and reconciliation of customer accounts.
• Comply with and participate in the Company’s Health & Safety and Quality programs and initiatives.
• Prepare and file monthly fuel tax returns.
• Perform any other duties as required.
• Ensure exceptional, courteous and respectful customer service.
• Ensure weekly and monthly accounting deadlines are met by the EFC cost centers and the finance team.
• Reconcile and prepare summary of month end inventories of all locations.
• Review and post invoices and inventory purchase transactions prepared by Invoicing Administrators.
• Ensure strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Train new system users and operational managers/administrators on inventory and invoicing related process when required.
• Understand contracts to ensure accurate billing in accordance with contract terms.
• Respond to customer queries on invoices.
• Reconcile inventory, fuel tax and accounts receivable general ledger accounts.
• Ensure all internal control procedures are implemented and adhered to.
• Supervise a team of 6 Invoicing Administrators.
• Follow-up with various locations and ensure that they maintain the allowable level of fuel variances, prepare reports and investigate discrepancies.
• Ensure that all key processes related to this role are documented and maintained.

Qualifications And Experience

• Minimum of three years of related experience.
• Professional, punctual, meticulous and diligent.
• Demonstrate ability to accurately calculate, post, correct and manage accounting figures.
• Completion of High School Diploma.
• Intermediate knowledge of accounting systems and internal controls.
• Effective attention to detail and a high degree of accuracy.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Able to work collaboratively as a productive member of the EFC Team.
• Completion of Accounting Diploma or degree preferred.

What EFC can Offer?

• Extended Health and Dental Benefits for Full Time Employees with minimal premiums.
• Career advancement opportunities in a variety of industries through the EFC Group of companies which include Aviation, Cargo, Operations, Construction, Facility Maintenance, Leasing, Administration, Heavy Duty Mechanic, Sales, Accounting, Human Resources, Safety, Training.
• Free Health and Dental Benefits for Part Time Employees.
• Competitive compensation
• A discretionary bonus program based on over all company performance.
• An incredible work environment focused on hard work, fun and celebrating our successes.
• Group Retirement Plan including Deferred Profit-Sharing Plan (DPSP) and a Group RRSP for Full Time Employees.

Please visit our web site at http://www.efcaviation.ca/ for a complete description of our company and to view other career opportunities within EFC. Please include your resume and cover letter when applying for this position.

We thank all applicants for their interest in Executive Flight Centre; however, only candidates selected for interviews will be contacted.

INDALL