Inventory Associate Jobs

About Durabuilt Windows & Doors Inc.

Durabuilt Windows & Doors Inc. is a leading manufacturer and distributor of high-quality windows and doors in Canada. Durabuilt has a wide range of products, including vinyl, aluminum, and fiberglass windows, as well as entry and patio doors for the residential segment. Durabuilt's products are designed to withstand harsh Canadian weather conditions and provide superior insulation, resulting in reduced energy costs and increased home comfort. Durabuilt has also expanded its product offering for the commercial segment. With over 35 years of experience in the industry, Durabuilt has earned a reputation for quality products and exceptional customer service.

Our values are at the core of everything we do!

• INDIVIDUAL. We work with great people and expect a lot from them.
• DRIVER. Stay hungry and act with urgency.
• INNOVATIVE. Think ahead to stay ahead.
• CARING. For employees, partners, and the community.
• OWNERSHIP. No excuses. 100% accountability.

Key Responsibilities

Invoicing 75%

• Track, review, record, approve, and forward invoices for approval.
• Verify Invoice accuracy including tax information.
• Assist with past due or denied invoices.
• Define invoicing data types and maintaining databases.
• Upload and archive invoice related data, as well as price sheet, rebates & agreements.
• Follow & Implement invoicing procedures (SOP).
• Manage Invoice & packing slip related requests and queries.
• Identify Invoice discrepancies and slow approvals.
• Record, reconcile and update credits.

Reporting & Administration 25%

• Communicate with supplier for Invoice discrepancies and credit related queries.
• Ensure seamless movement of products and inventory.
• Develop and implement systems for accurately managing inventory.
• Report to upper management regularly and provides recommendations for better inventory control.
• Compile and circulate weekly &/or monthly reports.
• Monitor inventory levels very closely and resolves any issues that may become apparent.
• Communicate and resolve Internal customers issues related to non-conformance.
• Work closely with accounting, purchasing and receiving department.

Competencies - You’re Good At

• Pay close attention to details and immediately notice discrepancies regarding inventory and finances.
• Solve complex problems individually and quickly.
• Demonstrate professionalism when working with clients and other departments within Durabuilt.
• Critical thinking to create solutions to previously unsolved issues.
• High comfort level working in a fast-paced team environment that is constantly changing.
• Communicate well written and verbally with others to implement inventory control plans.
• Very high integrity, ethical and trustworthy.
• Ability to multitask and meet multiple deadlines.
• Works well with computers and maintain databases effectively.
• Strong work ethic, action oriented and desire to achieve excellence.

Professional Experience Requirements

• Knowledge of accounting databases and record keeping.
• 3+ years’ experience in a similar role in a fast-paced environment.
• Intermediate to advanced proficiency in computer skills in MS Office, Outlook and databases.
• Experience in processing invoices.

Educational Qualification & Certifications Requirements

• Diploma in Purchasing, Logistics, Supply Chain, Business Administration, or Related Field.

Other Requirements

• Clear criminal background check.

Working Conditions

• Intermittent travel to support the HR department and attend meetings.
• Pressure to produce tangible results and complete projects within tight timelines.
• Lifting and/or carrying anywhere from 0llbs to 20 lbs.
• Operate primarily in manufacturing office environment.
• Flexible schedule, occasional weekend work.
• Use standard office equipment such as laptop computers and smartphones.
• Requires a high degree of attention to detail and the ability to multi-task.

Reporting Relationships

Reports To: Purchasing Manager

Direct Reports: None

Send Us Your Resume

We embrace diversity and offer equal opportunities to all qualified applicants regardless of origin, culture, ethnicity, age, ability, gender identity, sexual orientation, or faith. Thank you to all those who apply and those who are short-listed will be contacted.