Administrator, Accounts Receivable Jobs

ADMINISTRATOR, ACCOUNTS RECEIVABLE

Finance

About Us

The Calgary Drop-In and Rehab Centre (“the DI”) is a low-barrier, housing-focused shelter that serves some of the city’s most vulnerable people. At the DI, we focus on providing a person’s basic needs, while doing everything possible to find them a permanent, safe home that meets their individual needs. There is no greater contribution you can make to another person’s path of recovery and wellness than an ongoing, consistent, positive relationship of respect and kindness. The DI works within the core values of housing first, trauma-informed care, and harm reduction to support staff and guests.

Position Summary

Reporting to the Controller, the Administrator, Accounts Receivable is responsible for providing financial, administrative, and clerical services to the Accounting and Finance Department. The ideal candidate will be mainly responsible for processing A/R transactions related to rents and donations.

Time Commitment

40 hours per rotation with 5 days on and 2 days off. Some unusual hours may be required from time to time as the need arises. Schedule may be altered at the discretion of management.

Job Duties And Responsibilities

• Facilitate petty cash and credit card payment requests and record required documentation; and subsequently enter those details into the accounting system
• Maintain complete and accurate records of transactions and move towards electronic filing whenever possible
• Coordinate with the Facilities Manager and Coordinator in the collection process and other rental processes
• Perform any other related duties or projects that are approved by the Senior Director of Finance & Administration, and the Controller
• Perform administrative duties such as, but not limited to scanning, faxing, photocopying, and responding to emails
• Process rent collections and updating rent roll
• Maintain, prepare, & arrange audit file with all related schedules for the purpose of year-end audit
• Assist finance team members with reconciliation of major accounts as necessary
• Prepare deposit slips and deposit cheques/cash into the bank
• Responsible for coding and entering AR Revenue data into Microsoft Dynamics – Business Central
• Assist with month-end accounts reconciliation and annual audit process
• Coordinate with Fund Development team to obtain necessary information to properly record donations received

Required Competencies And Qualifications

• Well-developed inter-personal skills
• Eager to learn new systems and adopt improved best practices
• Energetic and self-directed, with effective time management and organizational skills including the ability to deal with several priorities at the same time
• Degree or Post-Secondary diploma in accounting or related discipline
• Minimum of two years of progressive accounting experience
• Previous work experience in accounting field or related work experience may replace formal education requirements
• Excellent communications skills, both verbal and written
• Experience in using Microsoft Dynamics – Business Central will be considered an asset
• Ability to use Office365 and Microsoft Office Suite 2016
• Strong analytical and problem solving skills

Working Conditions

While your position does not normally consist of front-line work, it is important for us to tell you that front-line staff are exposed to emotionally disturbing events, such as: medical distress, threatened and/or actual serious injury, violence, abuse, and death; where clients may be experiencing fear, terror, hopelessness, rage, self-harm and conflict.

Why the DI?

The DI aims to be an “Employer of Choice” and affords each employee an opportunity to help make a real difference in our community, and more importantly in the lives of those who rely on our services. We take great care in hiring the right people who fit, and who share our outlook on the value of people. We believe in living our values in every word we speak, and, in every action, we take, and we want people who share this commitment.

Our Culture

Our values form the cornerstone of our culture:

RESPECT: Our actions honour the rights, differences, and dignity of others

COMMUNITY: Through collaborative partnerships, we work together as a team, building inclusive communities

KINDNESS: We accept each person’s uniqueness with compassion and empathy

WELLNESS: We promote, provide and support holistic wellbeing

ACCOUNTABILITY: We operate with transparency and integrity in both our relationships and our commitments.

What We Offer

Staff at the DI enjoy competitive compensation packages, including employer-paid benefits depending on role and employment type.

Some of the employer-paid group benefits include:

• Vacation days
• Sick days
• Life Insurance and Accidental Death & Dismemberment (AD&D)
• Homewood EFAP
• Extended Health & Dental coverage
• Employer Matching RRSP Program
• Wellness days

Employees will be enrolled in Long-Term Disability and Critical Illness insurance, paid for by the employee. This is mandatory and may not be opted out of.

Benefits are based on employment type and usually available the 1st of the month following your start date. If you are successful in obtaining employment with the DI, Human Resources will discuss your eligibility for benefits with you.

Alberta Living Wage Employer

The DI is an Alberta Living Wage Employer. This means we are committed to paying our employees a living wage that allows them to meet their basic needs and participate in their communities. A living wage is different from minimum wage in that minimum wage is mandatory and the same throughout the province while a living wage reflects what people need to cover the actual costs of living in their communities. Payment of a living wage is a voluntary commitment from employers to go beyond the minimum. Visit to learn more about the living wage.

The DI is an equal employment opportunity employer. We are committed to and support equal employment opportunity for all individuals without regard to race, religion, color, national or ethnic origin, gender, age, sexual orientation, gender identity, disability, or veteran status.

If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to [email protected]

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