Administrative Assistant Administration Jobs in Port Alberni, British Columbia

Ability to communicate effectively both verbally and in writing.

Ability to deal with others effectively.

Ability to operate related equipment.

Physical ability to carry out the duties of the position.

Answer questions from contractors, builders, and new homeowners, sharing information on application requirements, fees and connection quotes.

Pull regular AR reports to clean up accounts and add finance charges before sending out statements via email and mail.

2 years related work experience in administrative support, accounting, billing, and/or customer relations

Excellent customer service and interpersonal skills

Receive and respond to 5 to 10 lawyer adjustment requests a day.

Work closely with the City of Langford Engineering and Building Department.

Interpersonal skills and ability to interface comfortably with all levels of internal management and staff as well as clients.

May interface with clients, contractors and joint venture partners at a senior management level.

Knowledge of MS Office and other related software skills required.

Skilled in operating a personal computer, various printers, scanners and other necessary office equipment.

Administrative knowledge of business procedures, software, company processes and procedures.

Organizational, multitasking, and communication skills.

Preferred: experience with content management systems, enterprise applications, and software applications (Banner, Argos, Ectron, Wordpress, Microsoft Office, Wordpress)

Two years of directly related administrative support experience in an educational setting or public sector organization.

Completion of one year (approximately 30 credits) of related post-secondary education.

$4,443 monthly based on 35 hours per week (with increments up to $4,998).

Do you share our purpose and passion?

Working with Microsoft software to manage data and information related to project management functions.

Strong computer skills including Microsoft Office, Microsoft Dynamics NAV experience is considered an asset.

Supporting our Vernon team through various administrative tasks and responsibilities.

Critical thinking and problem-solving skills.

Excellent communication skills both verbal and written.

Experience working in a project based working environment considered an asset.

Ability to manage work at home and life balance to accomplish all work tasks effectively and efficiently

Diploma in business, finance or administrations or 5 years equivalent experience

Effective, concise and polite written and verbal communication skills

Ability to work from home from a separated home office space (separate room or space.)

Strong interpersonal, customer service and communication skills

Potential for full-time work, skills development and career growth.

Strong administrative experience and ability and basic knowledge of accounting principles and processes.

To excel in this role, you should possess the following qualifications and skills:

Ensuring the accuracy and retention of customer email records and adhering to specific billing requirements.

Intermediate to advanced skills in Excel, Microsoft, and Office Suite.

Your primary responsibilities will include:

Accurately processing inventory receipts in Sage300.

Clio Manage (a legal practice management platform)

Manage and organize client files in both paper and electronic formats;

Pearkes & Fernandez law office is currently seeking a skilled Administrative Assistant to join our team.

Technological fluency is essential to this position. Legal experience is considered an asset.

Health Care Benefit: to be discussed

Ensure client confidentiality is maintained at all times;

in 1981 to maintain, operate and manage the 2,000 seat state-of-the art

●Data entry (entering receipts and vendor invoicing)

●General administrative tasks for the General Manager

Excellent verbal and written communication skills,

Have a passion for the performing arts and encourage performers of all age levels and experience.

Benefits: Participation in OMERS pension plan as well as a generous group benefits plan.

Interpersonal skills and ability to interface comfortably with all levels of internal management and staff as well as clients.

May interface with clients, contractors and joint venture partners at a senior management level.

Knowledge of MS Office and other related software skills required.

Skilled in operating a personal computer, various printers, scanners and other necessary office equipment.

Administrative knowledge of business procedures, software, company processes and procedures.

Organizational, multitasking, and communication skills.

Ability to communicate effectively both verbally and in writing.

Ability to deal with others effectively.

Ability to operate related equipment.

Physical ability to carry out the duties of the position.

Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language

Work closely with cross functional teams such as Finance, Contracts & Legal, Procurement, and Quality on project requirements;

Manage all aspects of incoming and outgoing correspondence in the project mailbox and respond to project team members' inquiries;

Manage competing priorities while supporting several projects;

Perform other duties as assigned by the Project Managers and Administration Manager;

Minimum 5 years of experience in a similar role

Proven time-management, organizational, and decision-making skills.

Excellent organizational and time management skills.

Exceptional interpersonal skills (manage relationships and build networks).

Minimum academic credentials: High School Diploma but prefer someone with a post-secondary education.

Minimum 5 years of corporate administrative experience.

Strong team skills both positive and approachable.

- Preference will be given to candidates with experience in finances or property management.

- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

We are seeking candidates with the following qualifications:

- Strong organizational and multitasking skills.

- Exceptional communication and interpersonal skills.

- Proficiency in English language, with exceptional written and verbal communication skills.

Previous experience working with customer resource management (CRM) databases (ideally Raisers Edge and Access) is a plus, but not a requirement.

Must have experience handling/managing cash and cash management/inventory systems

Assists with Raisers Edge and Access database administration, including data entry, reports, queries, payment processing, membership renewals, etc.

Minimum two years of previous administration, reception, and customer service experience, preferably within a membership-based charitable, non-profit environment.

Maintain effective interpersonal and organizational skills

Post-secondary education or formal training in Office Administration and/or customer service (Certificate or Diploma preferred)

Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

Assists with maintaining the program/department web page.

Provides input to new policies, processes, and for the development of strategies.

Performs other related duties as assigned.

·Post-secondary education in Business or Finance is preferred

·Exact compensation will be dependent on skills, education, and hours of availability.

·1+ years of relevant financial/business/customer service experience

·Working knowledge of investment products and plans is required

·Working knowledge of Salesforce, DocuSign, Morningstar an asset

Is this role right for you? In this role, you will oversee:

Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary.

Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly

Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

Initiates follow-up processes with staff and others.

Drafts confidential correspondence, reports and a variety of project-related materials such as memorandums, letters, presentations and project charters as requested.

Prepares spreadsheets, graphs, flow charts, and statistics as required. Checks all documents for accuracy and completeness.