Training And Project Management Coordinator

This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying

This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of September 1, 2024 and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location - North campus

Department Summary

Supported by the Government of Canada through the federal Networks of Centres of Excellence (NCE) Program, GlycoNet is a pan-Canadian initiative bringing together researchers, industry and academic partners to develop solutions to unmet health needs through the study of glycomics.

Position Summary

Under the direction of the Executive Director and with input from the Training Committee (TC), the Research Management Committee (RMC) and the Scientific Director, the Training and Project Management Coordinator

• Seeks out additional funding, opportunities and partners to support the training mission of the Network.
• Develops, implements, executes, monitors and evaluates training initiatives for both Network students and staff;
• Coordinates research grant competitions, gathers funded project reports and outcomes, populates the project database, informs the Executive Director of any identified or perceived issues, and helps prepare reports to the Scientific Advisory Board (SAB), RMC, Board of Directors, and to the NCE.

Duties

Training coordination

• Supports and implements the overall training strategy of the Network as directed by the TC and Scientific Director; Identifies training needs of Network trainees and staff;
• Contributes to training planning sessions and tasks related to operational plans, best practices and efficiencies;
• Identifies companies interested in providing internships to glyconet trainees;
• Supports the coordination of research project applications as directed by the TC and Scientific Director;
• Identifies internal and external training programs to address competency gaps;
• Develops, executes and evaluates KTEE workshops such as IP protection, technology transfer, entrepreneurship;
• Supports implementation of program marketing with the Communications Associate and calls for proposals for Network initiatives through a variety of means;
• Fosters relationship with the GlycoNet Trainee Association Executive Committee (GTA-EC);;
• Partners with internal stakeholders regarding staff training needs;
• Develops performance metrics for each training initiative;
• Implements program evaluation through collection of participant feedback information, following up as necessary to secure completed surveys and other forms of feedback, and regularly consolidating this feedback for external or internal observers;
• Responds to trainees and partners queries and requests for information, through direct correspondence and social media tools;
• Identifies funding partners (federal, provincial, international, academic and industrial) for the training program;
• Develops appropriate research ethics protocols required for collection and analysis of participant feedback information;
• Maintains efficient and accurate documentation of activities, policies and processes, and results of each of the Network initiatives
• Works closely with the Communication Associate in the development of the Network training program;
• Implements and evaluates fellowship program for trainees to be cross-trained in GlycoNet research groups;

Project Management coordination

• Supports the coordination of research project applications as directed by the Scientific and Executive Directors;
• Gathers research project outcomes on a quarterly basis as directed by the Executive Director;
• Reminds Nls of the Network budget reallocation and no costs policy, project deadlines an student or travel award opportunities
• Develops project related policies as request by Scientific or Executive Director;
• Helps prepare reports to SAB, RMC and NCE;
• Identifies success stories and awards, and works closely with the Communication Associate to promote them.
• Is the main point of contact for grant competitions;
• Brings to the attention of the Executive Director any identified issues;
• Evaluates and optimizes reporting template and tools (FORUM) to fit reporting needs for SAB, RMC and NCE;
• Updates project management tool (FORUM) on regular basis; adds new project information

Minimum Qualifications

• Strong ability to analyze data and qualitative information, anticipate challenges, and understand implications of decisions;
• A university degree in science; preferably including glycomics research and 2 years of related experience;
• Excellent interpersonal skills required to effectively interact with individuals from a variety of diverse cultures;
• Excellent organizational and time management skills, as well as attention to detail and accuracy;
• Ability to work effectively and collaboratively with a team, as well as independently with minimal supervision;
• Demonstrated ability in problem solving, time management and prioritization;
• Able to communicate in a professional manner ranging from business writing to using social media;

Preferred Qualifications

• Bilingual in oral and written English and French is preferred;
• A self-starter comfortable working in a team setting;
• Experience working with multicultural and/or international groups is an asset;
• Ability to exercise tact and diplomacy in high stress situations;
• Valid class 5 driver's license
• Excellent Microsoft Office skills, with an emphasis on analysis using Excel;
• Ability to work in a high-pressure environment;
• Experience in project and/or program management is an asset;