Education And Outreach Coordinator

The Calgary Philharmonic celebrated 65 years as a pillar of Calgary's vibrant arts community in 2020 and has grown to be one of Canada's most celebrated live music ensembles. Led by Music Director Rune Bergmann, the Orchestra presents classical standards, pop favourites, bold collaborations, and cutting-edge new works and attracts world-renowned guest artists and dynamic conductors each season. In addition to 66 orchestra musicians, the Calgary Phil is one of two major symphony orchestras in Canada with its own Chorus of over 120 volunteer singers, which celebrates 60 years in 2023. In a typical season, the Calgary Phil welcomes over 100,000 visitors to the concert hall, connects with thousands of students through its educational programs, and reaches audiences worldwide through free and accessible digital programming. Follow the Calgary Philharmonic @calgaryphil on Facebook, Instagram and Twitter, and register for email updates at calgaryphil.com/newsletter.

The Role

The Calgary Phil seeks a detail oriented and energetic Education + Outreach Coordinator to join its administrative team. The Education + Outreach Coordinator is responsible for ensuring that administrative details for the Education + Outreach programs are properly executed and tracked, as well as operational and logistical components for special projects, off-site concerts/events, and workshops including support for the Calgary Phil’s PhilKids after school program.

The Education + Outreach Coordinator reports to the Manager, Education + Outreach and serves as a hub of information; coordinating with key members of the Calgary Phil administrative departments and musicians to ensure that all schedule and other critical information is communicated.

This is a 12-month employee term contract position with a start date of 1 August 2023.

Responsibilities

• Other duties and responsibilities as assigned and consistent with the administrative / support role
• Coordinate and communicate all details for school clinics, small ensemble, and educational and outreach activities
• Provide administrative support for the PhilKids program, liaising with Manager, Education + Outreach and PhilKids Lead Coordinator
• Oversee the Education + Outreach planning calendar, ensuring all details are included in event descriptions, proactively troubleshooting potential timing conflicts and communicating event updates across the organization
• Serve as a primary contact for offsite education and outreach activities, including pick-up and delivery of support materials for locations in and around Calgary and provide on-site support
• Collect and track data of participants in Education and Outreach activities
• Format and distribute materials for education and outreach programs

Desired Qualifications

• Post-Secondary Education, or equivalent experience
• Knowledge of Microsoft Office 365 and an aptitude to learn new software is essential. Training on new software will be provided
• A team player with a positive attitude
• Familiarity with the provincial climate as it relates to arts, culture, and education would be an asset
• Keen attention to detail
• Ability to lift and carry up to 30lbs, navigating stairs and elevators,
• Effective written and verbal communication skills
• Valid Driver’s License with good driving record
• Experience in live event environments with a passion and understanding of the value of music education; experience in music education is a plus
• Ability to read music, knowledge of symphony orchestra structure, and familiarity with musical terminology would be beneficial
• High level of interpersonal skills to handle sensitive and confidential situations with maturity, poise, and discretion
• Ability to represent the Calgary Phil professionally and effectively with a wide range of constituents including orchestra musicians, staff, board members, guest artists, audience members, and others
• Effective organizational and clerical skills with the ability to meet deadlines consistently

Additional Details

• Office location: Arts Commons, Floor 2, 205 8 Avenue SE Calgary AB T2G 0K9
• The Calgary Phil is trialing a hybrid remote work program until 31 July 2024. Employees who are eligible for this program can work up to three days/week from an appropriate remote location
• As part of our full compensation package, Calgary Phil offers three weeks’ vacation, a comprehensive benefits package that includes health coverage, an employee assistance program, bonus days off, and other non-cash benefit
• This position requires evening and weekend work to support Education + Outreach activities
• The salary range for this position is $40,000.00 to $50,000.00 annually dependent on related job experience

Application Process

Deadline: 5 July 2023

Applications will be reviewed on a regular basis and suitable candidates may be contacted before the deadline.

Please send cover letter, resume to:

Alysha Armanious

Manager, Education + Outreach

[email protected] the subject line “Education + Outreach Coordinator”

The Calgary Phil is committed to fostering an anti-racist, equitable, diverse, and inclusive environment and, as such encourages qualified candidates from a diverse range of backgrounds.

If you require an accommodation for the recruitment/interview process, please let us know so that we can work with you to assist with your needs.

We thank you for your interest in the Calgary Phil. Please note that only successful candidates will be contacted.