Specialist, Contract Management Jobs

Specialist, Contract Management

Public Works, Transportation

Status: (1) Regular Full Time & (1) Contract Full Time - 13 months

Salary Range: $86,443 - $108,052 per annum (plus comprehensive benefits, where applicable)

Work mode: Hybrid* see below for more details about this work mode.

Location: 2 Copper Rd., Brampton, ON

Hours of work: 35 hours per week

Reporting to the Manager, Roads Operations and Maintenance, you will be tasked to manage various road maintenance contracts.

What you will do in this role:

• Develop tender documents for contracts, manage the selection and procurement process
• Use current CMMS systems to manage contractor work orders
• Manage and administer contracts that involve maintenance of various roadway assets
• Review and verify item quantities, ensure quality of work through development of strong QA/QC processes and prepare support for payment and tracking in the Regions CMMS system
• Review and assess practicability of contractor’s work plans
• Monitor and collaboratively find solutions to mitigate contractor performance issues and ensure adherence to contract terms, health and safety, insurance, WSIB, traffic control plan and environmental protection measures
• Negotiate project changes in scope to minimize Peel’s financial Risk and impacts to cost, quality and project schedules
• Provide input and recommendations for the development of the current and capital budgets
• Develop scope of work and terms of reference for the preparation of requests for proposals/tenders/quotes for the various maintenance contracts
• Ensure maintenance contracted activities are well planned to ensure risk is minimized and performance Standards are adhered too
• Assess all claims, notices of intent to claim, disputes and propose options for resolution
• Develop and cultivate positive relationships with internal departments, Regional Councillors’, general public, contractors, consultant, inspectors, municipalities and external agencies

What the role requires:

• University degree in Engineering, Environmental Sciences, Business or related field
• Thorough knowledge of the Region of Peel Road Operations and Maintenance programs and services
• Demonstrated administrative and financial skills including previous experience with budget management and variance analysis
• Advanced computer proficiency with experience using Microsoft Excel and Hansen
• Working knowledge of methods and practices applied in Roads Operations and Maintenance including all relevant legislation, regulations, guidelines and policies
• Minimum of 3-5 years of relevant work experience
• Extensive experience in contract management and contract administration

Skills/Abilities:

• Superior customer services acumen with ability to collaborate with partnerships and internal and external stakeholders
• Effective negotiation and conflict resolution skills with the ability to respond with tack and diplomacy
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and pro-actively managing bias
• Excellent communication skills including written, verbal, oral and facilitation to a wide variety of audiences

Perks @ Peel and why you will love working for us:

• Annual performance review and merit increases based on performance (non-union/ where applicable)
• 3 Paid personal days and floating holidays
• Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)
• Access to tuition reimbursement and learning and development resources
• Automatic enrolment into OMERS pension plan
• Supportive leadership and a culture of respect and inclusion
• Accrue Vacation on a monthly basis (3 weeks per annum)
• Flexible hours supporting your wellness and wellbeing

Work Mode & Job Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 2 Copper Rd., Brampton, ON worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

Hours of Work: 35 hours per week

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview: Our recruitment process will be completed with video conference technology.

At Peel Region, we value being open and transparent with our community. The Ontario government has passed legislation that will dissolve Peel Region on January 1, 2025. Peel remains committed to providing uninterrupted services to our residents and businesses through the transition. Skilled and qualified professionals are and will be needed to deliver services to the Peel community regardless of the governance model. For information about our transition and how we continue delivering services, visit peelregion.ca/transition.

If this opportunity matches your qualifications and experience, please apply on-line.

As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.