Secretary D - Geriatrics

Click here to apply as an internal applicant.
Req ID: 163343
Company: Nova Scotia Health
Location: Central Zone, Camp Hill Veterans' Memorial Building - QEII
Department: OPCZ Geriatrics Administration
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 30-Aug-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Under the direction of the Health Services Director, Veterans Services, this position provides administrative support to the Camp Hill Veterans Services leadership team. The administrative support provided includes Human Resources functions which include creating job requisitions,, coordinating the job competition process such as organizing skills testing and scheduling, setting up, and preparing for job interviews. This position provides support to schedule meetings, take minutes, make inquiries and gather information on behalf of the medical director, managers and staff. Other important duties include payment of invoices, petty cash transactions, purchasing of materials, maintaining records of staff licensure, and coordinating with IT, Engineering, and outside contractors. In addition, the administrative assistant will respond to requests and inquiries and assist with manager, colleagues, and stakeholders on an as-needed basis, including coverage with other administrative staff in the portfolio.
About You
We would love to hear from you if you have the following:

• Competencies in other languages preferred, French an asset
• Two years recent experience in a related administrative role required
• Excellent communication, interpersonal, prioritizing, organizational and customer services skills required.
• Ability to deal with a variety of contacts and large volumes of information, both in electroic and hard copy format
• Advanced working knowledge of computers required, including Microsoft Office, Word, Excel, PowerPoint, Outlook and Database Programs
• Experience utilizing technology to create efficiencies and streamline tracking and retrieval of information.
• Ability to work under pressure with regular time constraints
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
• Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education, training and progressively responsible experience
• Ability to organize and coordinate, while being attentive to detail
• Frequent and prolonged use of technology
• Experience taking and producing minutes

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours

• Permanent Full-time Position; 70 hours bi-weekly

Compensation and Incentives
$20.36 - $23.14 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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