Graduate Secretary Jobs

Position Details

Position Information

Position Title Graduate Secretary

Department/Unit Civil & Resource Engineering

Location Halifax, Nova Scotia, Canada

Posting Number S304-23

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1

Salary $23.70 - $30.06 per hour ($40,061- $50,808 per annum, 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Civil and Resource Engineering Department is located within the Faculty of Engineering department plays a key role in Nova Scotia as a catalyst of research-driven innovation as well as the intellectual and technological growth of the province. Reporting to the Department Administrator, the Secretary provides clerical support of the operational needs of the Civil and Resource Engineering Department and its programs.

Key Responsibilities

• Prepare data, statistical analysis and reports about graduate applications and admissions as requested. Perform other administrative duties as required.
• Assist with the CUPE TA/Marker hiring process for undergraduate courses, including posting, receiving applications, preparing and collecting signed duties forms, contracts, work permits and banking information.
• Update program, course, and enrollment information on university-wide electronic records systems.
• Provide support compiling and reviewing accreditation documentation and assist on implementation and maintenance of relevant administrative policies and procedures.
• Advise applicants on established information regarding programs offered, admission procedure, eligibility, costs, and financial support available.
• Monitor progress records/documents for students registered in the Department’s programs, tracking that program requirements are completed and deadlines are met.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/Office Administration Certificate/Diploma with two to three years’ of relevant experience (or an equivalent combination of training and experience).
• Exhibit attention to detail, and have the ability to adapt to different work environments (online/in-person) and learn new technologies and processes as needed.
• Skills to multi-task, demonstrate initiative, work independently, as well as in a team environment.
• Computer proficiency, including Microsoft Office and other Microsoft programs.
• Excellent organizational and communication skills.

Assets

• Previous experience in an academic environment.

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees ( NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 07/25/2023

Close Date 08/05/2023

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/14368