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Proposals Specialist Jobs
Company | Xello |
Address | Greater Toronto Area, Canada |
Employment type | FULL_TIME |
Salary | |
Category | E-Learning Providers |
Expires | 2023-08-29 |
Posted at | 8 months ago |
Xello is looking for a Proposals Specialist __
- Maintain and update a comprehensive library in Loopio of response templates, reusable content, technical terminologies, project references, and team matrices
- Fully utilize resources such as GovSpend and Salesforce to research prospective clients, updating and maintaining statuses in the CRM for full transparency
- Work with the Proposals Manager to collect proposal input and feedback from a variety of Xello stakeholders, including sales, marketing, product owners, finance, legal, and IT
- Prepare electronic and hard copies of responses for delivery/distribution that create a positive, professional impression of our brand and product
- Understand key markets, customer goals, trends, and needs in critical territories
- Other administrative duties as required, including booking and preparing for proposal kick-off meetings, note-taking, sending and tracking mailed proposals, debriefs, etc.
- Continually look for new ways to enhance proposal quality and streamline the submission process
- Monitor alerts for new RFPs and manage vendor registrations, requests for vendor packets, etc.
- Together with the Proposals Manager, coordinate, research, write, edit, and review proposals/bids (RFIs, RFPs, RFQs, vendor lists, contracts, etc.) within defined deadlines
- Collaborate with our product knowledge team to obtain an in-depth understanding of the features, benefits, and technical capabilities of our programs
- Ability to communicate effectively with vendors and clients (both internal and external)
- A team player with energy, initiative, and a sense of humour
- Proficient in MS Office, Adobe PDF Editor, and G Suite tools
- Expert attention to detail, with the belief that the details do matter
- 3+ years of experience in a similar role
- Strong time management and prioritization skills
- Unfazed by aggressive deadlines, with the ability to thrive in pressure-filled situations
- Exceptional persuasive and technical writing skills
- Experience with Loopio (or other RFP software) and Salesforce are considered a very strong asset
- Natural curiosity, with an eagerness to always be learning and a desire to immerse yourself in understanding the needs outlined in a request
- A problem-solver who sees the larger picture and enjoys putting together the pieces of the puzzle
- Ability to manage cross-functional projects, keeping teams on task and accountable to deadlines in a positive and motivating way
- A go-getter who is willing to own the role and evolve with it, never hesitating to ask questions if they don’t understand
- Employer-paid health and dental benefits
- Flexible work arrangements including hybrid and remote
- 4-month top-up for parental leave
- Group RRSP with 3% matching
- 4 weeks of vacation
- 4-month top-up for parental leave
- 4 weeks of vacation
- 80% employer-paid health benefits
- Remote work environment
- 28 days annual leave (inc. 3 days at Christmas) + bank holidays. With additional annual leave days added to reward long service
- Flexible work arrangements that include work from home
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