Project Coordinator, Asset Management

JOB TITLE: Project Coordinator, Asset Management

DEPARTMENT: Public Works & Engineering

POSTING NUMBER: 105441

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Temporary 6-months

HOURS OF WORK: 35 hour workweek

LOCATION: Hybrid Model – when working onsite, you will report to the location of 41 George Street

SALARY GRADE: 5

SALARY RANGE: 1 ST STEP: $62,662.60 per annum

2 ND STEP: $65,956.80 per annum

JOB RATE: $69,396.60 per annum

JOB TYPE: Union

POSTING DATE: June 1 , 2023

CLOSING DATE: June 14 , 2023

Area Of Responsibility

Reporting to the Business Advisor, Asset Management, this position will be responsible for supporting project implementation of Computerized Maintenance Management System (CMMS) and Computerized Asset Management System (CAMS) software.

• Ensures that inventory management module of the application is appropriately implemented.
• Monitors and recommends changes to business processes and supporting technology to improve the quality of preventative maintenance services
• Develops work maintenance plans (calculate planned work and forecast labour hours) based on project / work order priority and other relevant information for efficient scheduling, assigning and execution of work.
• Prioritizes, plans, schedules and coordinate all system upgrades.
• Acts as the liaison for problem-solving and/or escalation with both staff and software vendors on both the core system and its interfaces.
• Modify ad hoc search features and develops graphical Key Performance Indicators, dashboards, queries, metrics, and screen layouts as well as prepare periodic reports for management and users as required.
• Performs system set-up configuration including permissions levels.
• Identifies and implements necessary process improvements within the CAMS/ CMMS.
• Provides training and support to all users for problems and solutions related to both CMMS & CAMS software
• Communicates business objectives and articulates end user needs in committees and meetings.
• Provides workflow development and configuration and routinely monitors data transfer from and to the CMMS/CAMS and other core business systems.
• Acts as a point of contact for Facilities Operations and Maintenance (FOM) staff for the day-to-day operations of the CMMS/CAMS.
• Implements, monitors and maintains change controls pertaining to data integrity and system activities.
• Ensures the software is set up to monitor maintenance budget tracking and spending.
• Responsible for the development of Standard Operating Procedures, managing data and user setup of CMMS/CAMS software, asset management and capital planning functions, preventive, demand and predictive maintenance work order planning.
• Collects maintenance data and history, conducts investigations and studies on various maintenance programs and projects pertaining to City infrastructure and facilities, and develop reports, root cause analysis, and recommendations
• Resolves and prioritizes reactive / demand maintenance priorities in an urgent manner.
• Routinely monitors the transfer of data between software systems through interface programs and troubleshoots systems and user errors.

Selection Criteria

• Exceptional communication and interpersonal skills with a strong aptitude for working with users, vendors and clients.
• Strong analytical skills and problem-solving skills.
• Strong working knowledge of Computerized Maintenance Management Systems (CMMS) and Computerized Asset Management System (CAMS)
• Practical Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset
• Considerable experience using MS Office Suite (MS Excel, MS Project, etc.)
• Various tests and/or exams may be administered as part of the selection criteria.
• High School (Grade 12) graduation plus an additional program of over two years up to three years in Computer / Mechanical / Electrical Engineering Technology or equivalent.
• Over two (2) years, up to and including four (4) years of related experience.
• Considerable experience applying maintenance principles, practices, concepts and options, related to maintenance planning, scheduling, coordination and optimization.

Alternate formats will be provided upon request.

Interview: Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #105441 by June 14, 2023 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.