Analyst - Asset And Maintenance Management

When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment.

As a regional top employer, the City of Guelph values its employees and offers competitive salaries, excellent benefit packages, opportunities for professional development, a healthy work-life balance, and many roles with flexible work options. Our corporate values are integrity, service, inclusion, wellness, and learning. Guelph is consistently ranked as one of the best places in Canada to live, work, and play—all good reasons to consider a career in this beautiful city.

Resumes are being accepted for the position of Analyst – Asset and Maintenance Management. This position will support the City’s program deployment and training for the Computerized Maintenance Management System (CMMS), to ensure successful and timely project completion, integration into operations, and operational continuity. You will work with operations and maintenance teams, corporate teams and external organizations to ensure a smooth project flow, timely work completion and that all requirements are met. You will provide support and strategic advice and expertise to the Manager, Corporate Asset and Project Management for successful delivery of projects. This role will also include using your technical and interpersonal skill sets to facilitate training and workshops, assist with progress updates, document management, and preparing communications materials.

In addition, the position will be responsible for supporting the overall corporate asset management program, collaborating with internal teams and managing consulting services for the development of decision frameworks, business processes and tools that incorporate capital, maintenance and operating budget development, prioritization, risk analysis, levels of service and life cycle costing. Guided by the goals and objectives of the City’s Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Vision for an inclusive, connected and prosperous city.

Your role

• Perform other related duties as assigned.
• Develop, review, revise, and implement maintenance procedures and program standards.
• Prepare required detailed reports, meeting minutes, and actionable items.
• Facilitation of training and workshops, assisting with progress updates, document management, and preparing communications materials.
• Working with operations and maintenance teams, corporate teams and external organizations to ensure a smooth project flow, timely work completion and that all details relating to acceptance criteria are met.
• Contribute to the development, implementation and review of corporate asset management best practices; collaborating with asset managing business units across the organization.
• Deployment and training for the work management and Computerized Maintenance Management System (CMMS), to ensure successful and timely project completion, integration into operations, and to maintain operational continuity.
• Document current asset and maintenance management processes, including gathering information and input from stakeholders.
• Prepare and present analysis related to asset management, maintenance management and capital budgeting to internal stakeholders.
• Support the implementation of asset information management technology and data strategies.
• Developing decision frameworks, business processes and tools that incorporate capital, maintenance and operating budget development, prioritization, risk analysis, levels of service and life cycle costing.
• Provide support and strategic advice and expertise to the Manager of Corporate Asset Management for successful delivery of projects.

Qualifications

• Ability to use and administer municipal business and enterprise asset management systems, ideally Oracle Work and Asset Management or an equivalent solution.
• Knowledge of maintenance, reliability, condition assessment, inspection, rehabilitation and reconstruction techniques for linear and vertical infrastructure networks.
• Excellent communication skills to program and standards documents, and deliver training to operations and maintenance staff, administration, management, and CMMS superusers.
• Knowledge of project management principles/practices.
• Understanding of infrastructure maintenance and asset management, including industry best practices and their strategic applications, asset management business principles, developing and maintaining infrastructure inventory databases, infrastructure condition assessments, lifecycle costing, risk assessment, infrastructure renewal costing and priority setting.
• Ability to work with management of consultants, development of terms of reference or requests for proposals, interpretation of reports and studies, and managing consultants working on behalf of the City.
• Knowledge of the theories, principles, and practices related to the functional/plant areas of work in maintenance, operations, and administration.
• Knowledge of Structured Query Language, GIS tools, and Crystal Reports.
• Knowledge of legislation related to maintenance, operations, and health and safety.
• Knowledge of asset management principles and maintenance management.
• Periodic travel to various locations across the city is a requirement of this position
• Good problem solving, planning, project management, analytical and research skills.
• Experience related to the duties listed above, normally acquired through post-secondary education in Engineering, Business, Maintenance Management or a related field and relevant experience implementing maintenance management systems, maintenance planning and scheduling. Candidates with an equivalent combination of education and experience may be considered.
• Excellent organizational skills to deliver projects as part of a team.
• Experience with establishing maintenance requirements, understanding of the lifecycle and function of municipal linear and vertical infrastructure.
• Excellent computer skills with computerized maintenance/work order management systems, Geographic Information Systems and database application development.
• Must possess a valid ‘G’ drivers’ licence, access to a reliable vehicle and have a good driving record. Successful candidates will be required to provide a current driver’s abstract prior to their start date to confirm their licence is held in good standing and that it has not been suspended or revoked under the Highway Traffic Act (HTA) or Criminal Code of Canada in the last 5 years. The City of Guelph will take into consideration the number of demerit points and/or nature of the infractions to determine if it meets our requirements
• Ability to produce training material and delivering courses, adult learning styles, software development life cycle, technology implementation project management, and mobile device operating systems and deployment.
• Understanding of maintenance practices and their application.

In keeping with our corporate value of Wellness, The City of Guelph recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. Where the work permits, employees will have the ability to participate in our Hybrid Work and our Flexible Time programs. Please note, this position is eligible for Hybrid and Flexible work arrangements (subject to change).

Rate

$79,113.20- $98,891.50

How to apply

Qualified applicants are invited to apply using our online application system by Sunday, July 30, 2023. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

The City of Guelph is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.