Project Coordinator (7-Month Contract)

The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of people living in Canada. An NGO with a national focus, CCSA envisions a healthier Canadian society where evidence transforms approaches to substance use.

CCSA acknowledges that First Nations, Métis and Inuit people are the holders of Traditional Indigenous Knowledge. We respect the power of the Indigenous ways of knowing and of Traditional Indigenous Knowledge and commit to learning about and incorporating this knowledge into our work with proper guidance.

Reporting to the Director, Finance (or designate), the Project Coordinator supports projects aligned with CCSA’s collaborative activities. This role provides secretariat support for national meetings, plans knowledge exchange events and facilitates meeting planning. The Project Coordinator is an active member of a diverse team responsible for project management of CCSA’s various initiatives to support the impact of its work.

Responsibilities

• Identify and engage key partners and stakeholders in advancing project objectives
• Contribute to the development and execution of internal processes for producing resources and reviewing deliverables and project budgets
• Develop detailed work plans to track progress
• Support project leads to ensure projects are delivered on time and within scope and budget
• Ensure the active participation, satisfaction and commitment of partners and stakeholders collaborating on CCSA projects through ongoing communication and support
• Ensure that any project concerns or risks are communicated and escalated as necessary
• Working with the Collective Impact and Performance Measurement Analyst, report on project performance using appropriate organizational systems, tools and techniques
• Manage project budgets
• Create and maintain thorough project documentation
• In collaboration with project leads and the Lead, Corporate Initiatives, monitor and report on the progress of projects through meeting summaries, briefing notes, presentations, executive summaries and other materials
• Working with project leads, design workshops and meetings and provide related support, including recruiting participants, drafting meeting materials, securing venues and audiovisual equipment, and coordinating catering
• Participate in comprehensive sex- and gender-based analyses of evidence, data and reporting
• Coordinate internal resources, external partners and vendors for the smooth execution of projects
• Working with project leads, develop project objectives, involving all stakeholders and ensuring feasibility
• Promote events to key audiences using targeted methods
• Track deliverables and keep teams updated about timelines
• Create schedules and project timelines

Qualifications

• University degree or college diploma
• Strong organizational, planning and time management skills, with the ability to multi-task and coordinate projects with tight timelines
• Experience leading and managing multiple complex projects
• Minimum of two years of experience in project management and coordination
• Proven ability to foresee project risks, plan for contingencies, and monitor and adjust plans as necessary
• Excellent interpersonal, verbal and written communication skills
• Knowledge of project management concepts, approaches and practices

Assets

• Bilingual — English and French
• Experience or expertise in the field of substance use and addiction or other chronic health conditions
• Experience working in or with governmental, non-governmental and international organizations
• Knowledge of sex- and gender-based analysis

CCSA is committed to equity, diversity and inclusion in all aspects of our work. As an organization, we are committed to ensuring that First Nations, Métis and Inuit people and all equity-deserving groups are fully represented, including women, people of colour, people with disabilities, and people who are 2SLGBTQ+.

CCSA is dedicated to learning from and supporting people with lived or living experience of substance use and health. We encourage people with lived or living experience of substance use to apply to join the CCSA team.

CCSA promotes the rights of all people with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, and its related Integrated Accessibility Standards Regulation. CCSA will make appropriate accommodations on request. Please inform CCSA in advance of a request for accommodation during the recruitment process by emailing [email protected]

If you are interested in this position, please submit a cover letter and resumé. We thank all applicants. Only candidates selected for an interview will be contacted.

No agencies please.