Project Controls Coordinator Jobs

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BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER
Career Opportunity: Project Controls Coordinator
Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.
The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.
We are passionate about the work we do and what it contributes to our local communities, the region, and our country. This is reflected in our values of collaboration, continuous improvement, accountability, and customer responsiveness.
Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.
The Project Controls Coordinator is responsible for the coordination of the preparation and tracking of submissions, request for new and amended contracts, purchase orders and special case agreements as required. The coordinator coordinates the production of infrastructure project reports for the Major Capital Project Committee (MCPC). The role also provides support in contract administration as needed. The Project Controls Coordinator supports all teams in the Infrastructure Division.
In This Role, The Successful Candidate Will
Accountabilities

• Complete and formally submit submissions for the division in close collaboration with the project teams, project controls, and legal departments.
• Assemble and prepare preliminary submission and circulate within the project/department for initial and informal review.
• Liaise with relevant departments to address issues related to submissions or the process.
• Track the progress of the review and approval of the submissions and work with the project teams to address issues and comments as they are raised by reviewers and approvers.
• Track and support the resolution of any issues related to the contract requests with the relevant project
• Collaborate closely with the project teams, legal, insurance, project controls, and procurement departments to prepare and submit contract requests for new, amended, and special agreements (such as NDAs), needed for the projects.
• Coordinate the division reporting to MCPC, to ensure a timely production, review, and delivery of the reports to the satisfaction of the executives and directors, working closely with the Executive Assistant for the VP Infrastructure.
• Elaborate and maintain reporting guidelines and related materials for MCPC and Board reporting
• Support project contract administration team in various areas including contract set up (project and contracts specific templates, file structure), maintaining contract and change logs, tracking and expediting invoice reviews, tracking change requests, drafting contract status summary reports, contract close-out.

Specific Competencies

• The ability to plan and work independently with little supervision is required.
• The candidate will be a self-motivated individual with excellent interpersonal skills, including tact and diplomacy, and ability to work effectively and positively with staff across the company up to executive level.
• The successful candidate will be a team player with a "customer service" focus and will possess excellent organizational skills and flexibility to perform a diverse portfolio of tasks.

Education & Experience

• Completion of a post-secondary diploma in business, or another acceptable diploma from a recognized institution, along with a minimum of 5 years related experience in contract administration or project coordination, control, or reporting in large capital infrastructure projects.
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) designation or equivalent is considered an asset.
• A high level of computer proficiency is required, including expertise with Microsoft Word, Excel and PowerPoint. Experience with database software is also an asset.

The health and safety of our employees is a priority, and the Vancouver Fraser Port Authority is committed to ensuring a safe workplace. Vaccinations, in combination with other preventative health and safety measures, offer the best available protection against COVID-19 and that is why port authority employees are required to be fully vaccinated against COVID-19. Providing proof of vaccination against COVID-19 is a condition of employment.
Candidates may be accommodated for this requirement if they are approved for a legal exemption; accommodation may be requested only for religious and medical reasons, or other protected grounds under the Canadian Human Rights Act. If you’re seeking accommodation to the COVID-19 vaccination requirement, please indicate your request during the recruitment process.
The Vancouver Fraser Port Authority offers a competitive total compensation package including an earned time off program.
This work is Canadian based employment and expected to be performed from our Vancouver office location.
Please note this posting will remain open until filled.
We thank all applicants for their interest, however, only shortlisted candidates will be contacted.
At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community.
Learn more about us at www.portvancouver.com