Procurement & Contracts, Various Roles

TI Corp is a Crown Corporation that has a mandate to deliver $13.3 Billion in major infrastructure on behalf of the BC Ministry of Transportation and Infrastructure.

Overview

If you are looking for exciting, professionally challenging work in Procurement and Contracts that supports the delivery of some of the largest and most complex infrastructure projects in British Columbia, these opportunities will be of interest to you.

These positions are responsible for managing the procurement and contract life-cycle for a variety of Owners contracts (consulting services contracts) from simple to highly complex. The Procurement & Contracts department facilitate and support the procurement processes, provides guidance and to provide procurement and contracting advice to corporate teams, project teams and decentralized stakeholders for the acquisition of goods and services.

TI Corp is currently seeking qualified candidates for a range of roles (specific qualifications will vary). Please provide an overview of your qualifications, using the below as a guide.

• The Coordinator role will require minimum 1 year experience in contract administration.
• Specialist/Senior Specialist roles will require 3-5 years experience, preferably in public sector.
• Management/Supervisory roles will require more of the qualifications and minimum 10 years experience, preferably in public sector.

TI Corp offers a very attractive Total Compensation Package:

• We are part of the BC Public Sector Pension Plan.
• Vacation starts at 5 weeks for these roles, and you earn 1 day per year to a maximum of 6 weeks.
• We offer a comprehensive extended health, dental and vision plan plus a $1000 Health Spending Account annually.
• Learning and Development – TI Corp is dedicated to professionally growing staff and building internal capacity, through mentorship, active succession planning, learning and development financial assistance, and membership dues.
• We offering hybrid teleworking arrangements for flexible schedules.

Key Accountabilities

Procurement and Contracts Coordinator

• Ensures supporting documentation for audit trail is obtained.
• Maintains multiple contract tracking systems and a contracts records administration systems to ensure adequate controls are in place for contract costs, scope, schedule and quality management.
• Develops contract formats, procedures manual, information materials, and standard forms and procedures.
• Assembles relevant information and compiles bidding documents and information packages in consultation with specialists and project team.
• Supports the development of specifications and deliverables.
• Facilitates contract and/or contract amendment approval process, and due diligence activities for contractor onboarding (insurance verification, worksafe registration)
• Prepares draft contracts and contract amendments in conjunction with project team members, Procurement & Contracts Specialists and legal services as required.
• Ensures procurement and contract files are in complete and in compliance with government document controls.

Procurement and Contracts Specialists and Senior Specialists

• Investigates market and supply opportunities.
• Facilitates the preparation of procurement materials in accordance with policy, trade agreements and leading practice.
• Develops evaluation materials and facilitate procurement evaluation processes.
• Implementing policies, procedures, standards, templates, and systems to optimize program effectiveness and service delivery for all areas of accountability.
• Consults and supports Senior Procurement staff.
• Collaborates with project team members and/or user departments to supports the development of specifications and deliverables.
• Manages multiple competing priorities across different project teams to deliver procurement and contracting initiatives on time.
• Reviews contracts to ensure they are written in accordance with corporate policies and to identify opportunities for improved services and/or cost efficiencies.
• Prepares contract documents for approval by appropriate expense authority.
• Identifying risks (e.g. contractor performance, conflict of interest, insurance and bonding requirements) and makes recommendations to mitigate risks.
• Lead and support assigned contract amendment drafting and processing.
• Providing advice and guidance to contract managers on matters of contract management and controls.

Procurement and Contracts Manager

• Provides advice and guidance on solicitation strategies and methods for procurement, monitoring quality of services delivered, and ensuring efficiency and effectiveness throughout the contract life-cycle.
• Provides expert advice, decision support and policy interpretation on contract performance issues, enforcement of contract terms, and resolution of issues.
• Consults with key stakeholders to assess risk, review strategies and identify potential improvement opportunities.
• Recommends improvements to corporate contract management policies, processes, practices and clauses; submits to legal counsel for review and approval.
• Oversees the development of consulting service contracts, supporting the preparation/review of contract documents to mitigate contractual risk, and ensuring decisions comply with Provincial and corporate policies.
• Develops and implements standardized templates and procurement tools. Leads and directs the day to day activities of Procurement and Contract staff, determines work priorities, assigns projects and initiatives, provides training and guides employee performance plans and appraisals.
• Establishes a Procurement and Contract Management Framework to achieve consistency, accountability and sound stewardship of corporate resources.

Qualification

Base Qualifications for all roles - varying levels of experience will be considered:

• Successful completion of security screening will be required as a condition of employment with TI Corp.
• Knowledge of risk management, contract management and public sector procurement principles.
• Excellent internal customer service and support skills.
• Strong organizational skills to perform and prioritize multiple tasks with attention to detail.
• Relevant post-secondary coursework and SCMP/ASCM/PCMP training, or an equivalent combination of education, training, and experience.
• Ability to analyze options and effectively communicate orally and in writing.
• Preference for public sector procurement experience.
• Adaptability for an environment with evolving policy and procedures.
• Initiative to find solutions.
• At least 1 year of experience in contract preparation and/or management.

More senior positions will be expected to have additional qualifications as follows:

• Strong organizational skills to perform and prioritize multiple tasks with attention to detail.
• In-depth knowledge and experience of competitive bid processes.
• Demonstrated ability in exercising sound, independent, professional judgement on complex, highly technical and/or unique in nature.
• Excellent facilitation and stakeholder engagement skills.
• A professional certification through the Supply Chain Canada (SCMP) will be an asset.
• Initiative to lead and find solutions.
• In-depth knowledge of procurement/contract law.
• Adaptability for an environment with evolving policy and procedures.
• Preference for experience with major project Owner’s contracts.
• Working knowledge with fair and transparent procurement requirements associated with Provincial and Federal competitive bidding legislation (including New West Partnership Agreement, Canadian Free Trade Agreement along with the Capital Asset Management Framework (Province of B.C.)

Notes

• Collection Notice: If you apply for this position, your personal information is collected by Transportation Investment Corporation pursuant to 26(c) and 26(e) of the Freedom of Information and Protection of Privacy Act for the purpose of recruitment. If you have any questions about the collection of your personal information, please contact the Privacy Officer at [email protected].
• You must be legally authorized to work in Canada.