Procurement Contracts Specialist Jobs

POSITION: Procurement Contracts Specialist

REPORTS TO: Manager, Public Procurement

DEPARTMENT: Strategic Procurement

LOCATION: North Bay

REFERENCE: 800-101-24

SALARY: $78,390 - $92,223

Who We Are

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve. We are focused on moving forward with the goal of being a valued leader in transportation. We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

Accountability Statement

The Procurement Contracts Specialist administers and manages public tenders and contracts in support of the Ontario Northland capital program and related activities. This role will contribute to planning, execution, measurement and continuous improvement of the procurement life-cycle for capital projects.

Major Duties/ Responsibilities

• Prepare purchasing agreements and tender packages for store consumables
• Escalate breach of purchasing policy to Manager for review and action
• Participate in the 3 quote process with operations to ensure policy compliance
• Prepare and administer public tender packages (RFP, RFT, RFQ, and RFI)
• Examine the contents of all submissions for compliance and ensure that the procurement process is conducted in a fair and transparent manner in accordance with all applicable laws, provincial directives, regulations and corporate policy
• Knowledge of the Construction Act, Canada Labour Code, Ontario Health and Safety Act, various regulatory authorities for the environment and determine how this will impact the procurement strategy
• Identify areas where master services agreements and long-term agreements can be implemented.
• Define procurement and contract recommendations that support business goals, in collaboration with senior management and stakeholders
• Determine the optimal tendering approach leading to the coordination, preparation and management of procurement document packages.
• Track number of requisitions, POs, tenders, and single/sole source memos that are completed on a monthly basis (KPI’s)
• Advises operational groups on the interpretation and application of procurement and contract management policies, procedures and guidelines
• Involved in the contract dispute process, change orders, or contract penalties
• Assist and guide Project Managers and Area Leaders with Capital and operational procurements.
• Provide strategic guidance and direction to clients throughout the procurement process
• Execute the procurement process from inception to the final award of contract inclusive of the development and coordination of the RFP document
• Coordinate the competitive procurement and evaluation process.
• Manage active online tenders, inquiries, and addendums

REQUIREMENTS:

• Strong knowledge of contract regulations, laws, and negotiations
• Ability to deal tactfully with vendors, suppliers, and contractors
• Experience working both independently and in a team-oriented, collaborative environment is essential
• Strong familiarity and technical competence with contract management software and/or applicable automated systems
• Customer service skills an asset
• Knowledge and experience with Ontario public sector procurement directive an asset
• Broad, solid working knowledge of current IT technologies, including MS Excel, MS Project or similar
• 3-5 years’ work experience administering tenders, public procurements, or contract management experience in a supply chain capacity or related field
• Persuasive, encouraging, and diplomatic
• Strong negotiation, interpersonal and written and oral communication skills
• Certifications in contract management and/or procurement an asset
• Committed to Company health & safety
• Adept at conducting research into product and service-related issues
• Able to conform to shifting priorities and effectively prioritize and execute tasks in a high-pressure environment
• University degree or college diploma in the field of business, law, supply chain or equivalent experience
• Ability to travel occasionally

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: September 17, 2023 no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.

Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 494 pour plus de renseignements.

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