Part-Time Executive Assistant (Potential For Full-Time)

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

1. Invoice Management: Accurately and promptly prepare, review, and process weekly invoices, adhering to company billing policies and maintaining proper documentation.
2. Data Entry: Assist in managing financial records and client information in our database or accounting system to ensure accuracy and accessibility.
3. Administrative Support: Provide comprehensive administrative assistance to the Director of Operations, including managing emails, scheduling appointments, and organizing documents.
4. Communication: Professionally communicate with internal teams, clients, and vendors to address inquiries and resolve issues in a timely and efficient manner.
5. File Management: Organize and maintain both physical and electronic files, ensuring confidentiality and easy retrieval when needed.
6. Collaboration: Work collaboratively with other team members to streamline processes and improve overall operational efficiency.
7. Ad Hoc Tasks: Undertake additional tasks or projects as assigned by the Director of Operations to support the company's growth and succes

Qualifications

• Experience in managing multiple priorities, administrative coordination, and logistics
• Strong written and verbal communication skills
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• High School Diploma or equivalent experience
• Proficient in Microsoft Office suite