Office Support / Administrator Jobs

We are now recruiting for a dedicated Office Support / Administrator to join our friendly and dynamic team. You will report to the Office Manager.

You will be responsible for:

General admin including managing outgoing post/emails and filing

Compiling and maintaining resource administration, including local records systems and management information

Production of regular ad hoc reports and support both annual/periodical audits

Undertaking general reception duties and welcoming visitors when required

Responding to queries and complaints, escalating where necessary (email/phone/in person)

Collating data and compiling monthly reports

Operating job allocation system Alloy, ensuring that all required response times are applied, following up queries with management as required and updating jobs with notes

Raising proactive jobs through the job allocation system Alloy

Raising and GRNing Purchase Orders using Sapphire and paperless systems

Assisting operational staff

Note taker in meetings

Role Requirements

Demonstrable ability to prioritise tasks, manage time effectively to ensure deadlines are met

Relevant experience of maintaining and manipulating computerised/paper-based data/information

Proficient IT skills with a good working knowledge of word processing (Word or equivalent) and spreadsheets (Excel or equivalent) and a willingness to learn new applications and technology as appropriate

Demonstrable ability to work on own initiative, both independently and co-operatively as part of a team

Demonstrable ability to file and retrieve information, both in paper and electronic formats and an understanding of the need to handle information securely and confidentially

We offer a competitive salary, generous employee benefits and a business causal workplace environment. This position is full time, M-F, 9am-5pm.

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