Office Administrator Jobs

The Office Administrator is responsible for managing the office and working with the team at all Trillium locations to provide administrative support as required from the corporate office. They will also be processing Accounts Receivable and Accounts Payable and maintaining the company’s records within QuickBooks. Further, this role liaises with the clients, creates client invoices and follows up on payments. Works with clients and vendors to issue requests and respond to accounts-related inquiries.

Duties include but are not limited to:

• Assist with office management and administrative duties; and support the Management team with other tasks as needed.
• Reception desk duties.
• Generate monthly WSIB statements and payments.
• Assist with payroll as a vacation coverage backup and track vacation/sick days
• Run monthly audits on QuickBooks entries to confirm accuracy.
• Enter all transactions and important accounts related details into QuickBooks and update other relevant company records.
• Check all the incoming bills for accuracy, prepare cheques or schedule payments by credit cards
• Manage the office including supplies, appointments and answering phone calls
• Assist with other divisions of the companies ie schedule shipments, rebate reports and A/R follow up for payments
• Prepare monthly, quarterly and annual reports as required
• Accounts Receivable & Accounts Payable.

The successful candidate must:

• Be a reliable teammate, who is resourceful, honest, adaptable, disciplined, and self-motivated.
• Able to work in the office and have reliable transportation on a daily basis
• Embrace collaboration, and have a positive attitude and pleasant, composed personality.
• Take initiative, work well on their own and proudly take ownership of their work.
• Have strong communication skills and an excellent command of written and spoken English.
• Have keen eye for detail, along with exceptional record keeping, organizational and time management skills.

Assets

· Fluency in Quickbooks

· 1-3 years in a bookkeeping/accounting and/or office admin role.

· Experience in a small business environment.

· Proficiency with the Microsoft Office suite, including Outlook, Word, and Excel.

Salary and Benefits

· Competitive salary, set to match experience and skills.

· Comprehensive group health benefits, including extended health, dental, vision care and life insurance.

· RSP matching program

· On-site parking.