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Meeting And Event Planner
Company | Canada Life |
Address | Toronto, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Insurance,Financial Services |
Expires | 2023-06-17 |
Posted at | 11 months ago |
- Ensure due diligence and risk management for all programs as well as associated event partners and attendees.
- Manage meeting budgets, ensuring cost accountability, approval, reconciliation to Company's financial system, and relevant reporting for stakeholders.
- Plan and execute complex meetings that include multifaceted agendas, business content, recreation programming, complex registration, and promotional communication schedules.
- Regular travel (sometimes with little notice) and over weekends.
- Play a coaching role within the Meeting & Event Management planning team by maintaining a positive mindset and motivating environment, sharing knowledge, focusing on collaboration at all levels and supporting change.
- Lead, develop and support program project management by managing logistics and timelines related to the destination, hotel, audio-visual, speakers and other outside vendors and partners during the planning.
- Keynote speaker management, including consultative selection, coordination, contracting and speaker onboarding.
- Excellent written and oral communication skills (French is an asset) - You research and p resent concepts and options and articulate meeting experience/details to partners, stakeholders, and senior officers. You require the ability to deal with conflict and strong personalities.
- Collaboration and relationship building – You will break down silos and be highly communicative and collaborative, given the size of the team and the wide range of clients we support. Collaboration is essential, especially at the Meeting and Event Management team and leader level.
- Innovative and creative mindset - We strive to deliver best-in-class events and experiences; you must be able to deliver strategic, innovative meeting design and consultative event planning by providing creative meeting and event ideas, communicating a vision for the overall program, and providing researched program proposals.
- Superior organizational, analytical, and decision-making skills – Handling conflicting priorities and managing time with fluctuating workloads. You will work in a fast-paced, deadline-oriented team environment. You require project management experience, including direction of workflow, assignments, and monitoring of tasks within the project team.
- Strong expense management - Creation of event budgets and financial management, including reporting to the client, leaders, and executive teams. Accurate real time reconciliation, auditing, and reporting of expenses to stakeholders is essential.
- Strong technical abilities – You must be proficient in Excel, Word, Outlook, and PowerPoint. Possess a willingness to embrace new technologies. Experience with SAP and Smartsheet are an asset.
- Event Industry Experience - 5-7 years of experience in meeting and event planning , focused on corporate event planning. The CMP (Certified Meeting Professional) designation is a requirement for the role.
- Experienced with building productive relationships – You must establish strong relationships with internal business clients to ensure best meeting practices, economies of scale and positive collaboration and communication style is essential. Strong collaboration skills with clients and internal team members/leadership are important. Work to elevate our brand by providing concierge-level service and experience to attendees and partners.
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