Logistics Analyst And Administrative Coordinator

Position Overview:

We are seeking a versatile and detail-oriented professional to fill a unique role that encompasses both Logistics Analyst and Administrative Coordinator responsibilities. The incumbent will play a critical role in optimizing our supply chain operations while also providing essential administrative support to the team. This position requires strong analytical skills, excellent communication abilities, a solid understanding of logistics, and effective administrative coordination.

Key Responsibilities:

Logistics Analysis:

• Analyze data related to transportation, inventory, and distribution activities to identify operational inefficiencies and opportunities for optimization.
• Develop comprehensive reports, dashboards, and presentations to communicate logistics performance indicators and trends.
• Collaborate with cross-functional teams to propose and implement solutions for improved supply chain efficiency.

Supply Chain Coordination:

• Collaborate with procurement, warehousing, and sales teams to align logistics strategies with overall business objectives.
• Assist in the coordination of project tasks with staff members to ensure seamless workflow and effective project management.
• Monitor and evaluate the effectiveness of implemented changes and adjustments.

Administrative Coordination:

• Maintain the executive's calendar, schedule events, and provide daily briefings on appointments and priorities.
• Act as a backup for critical processes to ensure uninterrupted workflow.
• Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.

Data Management:

• Ensure accuracy and completeness of received documentation, applying knowledge of legislation and regulations to identify and address issues.
• Maintain organized records of important documents such as reports, meeting notes, emails, and letters.

Vendor and Inventory Management:

• Evaluate carrier performance, negotiate contracts, and maintain positive relationships to ensure reliable transportation solutions.
• Interact with vendors and manage internal inventory/stocks, including requisitioning office supplies and services as required.

Process Improvement and Client Interaction:

• Address customer/client requests, including issues such as lost packages and various inquiries.
• Propose and implement process improvement initiatives to enhance operational efficiency in logistics and administrative functions.

Confidentiality and Professionalism:

• Uphold professional communication standards in interactions with internal and external stakeholders.
• Maintain a high level of discretion and confidentiality in handling sensitive information.

Requirements:

We're seeking candidates who bring:

• Tech Skills: Proficiency in Office 365 tools (SharePoint, Outlook, Word, Excel) for streamlined operations.
• Education: A post-secondary degree or diploma is an asset
• Experience: 1-2 years in administration or Customer Service, demonstrating communication and organizational prowess.
• Organization: Proven time management and organizational finesse for effective multitasking.
• Communication: Strong verbal and written skills, ensuring clear interactions with teams, clients, and vendors.
• Confidentiality: Upholding professionalism and confidentiality at all times.
• Research & Writing: Ability to analyze data and compile concise reports for informed decisions.
• Interpersonal: Excellent people skills for collaborative success.
• Adaptability: Flexibility to handle shifting priorities and tasks.
• Vendor Management: Skill in vendor relationships and inventory oversight, ensuring smooth logistics and administration.

If you're a proactive professional seeking a unique role that merges logistics insight with administrative excellence, apply now!