Intermediate Project Manager Jobs

Job Type:

Employee

Duration in Months (for fixed-term jobs):

18

Job Family:

Project Management

# of Open Positions:

1

Faculty/Service - Department:

CDEL Learning and Profesionnal Development CO-OP and Careers - Career Dev. Ctr.

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

August 10, 2023

Closing Date:

August 21, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$75,743.00 - $95,678.00

About Student Affairs:

Student Affairs is at the very heart of the student experience at the University of Ottawa. Our large family of nearly 500 full-time employees, not to mention hundreds more part-time and student workers, works hard to provide students with the tools and support they need to choose their postsecondary education establishment, apply, enrol in their courses, eat, sleep, play, study, succeed, thrive, and graduate. We have a wide variety of career opportunities and professional development pathways. We hope you join our service and help us continue to help students reach their full potential and ensure the competitiveness and longevity of the University of Ottawa!

Position purpose:

Reporting to the Manager, Special Projects:

Provides expertise to the Manager, Special Projects of the CDEL sector with the coordination and management of all aspects of project implementation and continuous improvement plans, according to scheduled timelines. Provides leadership and expertise in the design and implementation of a sound management framework for projects and initiatives, as well as proposing tools, practices and processes to ensure optimal performance.

In this role, your responsibilities will include:

• Continuous improvement: Facilitate focus groups and work sessions with stakeholder representatives aimed at identifying results, processes and procedures to be improved and the means to achieve them. Develop working practices, processes and tools.
• Performance management: Establish a dashboard of performance indicators. Identify relevant performance indicators for data analysis, develop data collection tools, coordinate data collection, analyze data and track performance indicators. Write performance management reports and propose recommendations.
• Communication: Develop and coordinate implementation of project communications plans. Develop and provide presentations to stakeholders on project development and deliverables. Prepare documents required to ensure appropriate dissemination of information to key individuals. Prepare annual and interim reports for the university community.
• Evidence-based research: Be on the lookout for best practices in order to recommend and implement operational improvements within the sector. Prepare reports and make recommendations to sector management to guide development strategy.
• Continuous professional learning: Develop a framework of competencies and behaviors focused on the sector's priorities and services for staff to support management in its pursuit of objectives and targeted results.
• Project management: Develop and establish a project management framework. Develop, manage and implement project plans in collaboration with unit managers, taking into account the key components of project management. Obtain commitment from partners to take concrete action in order to advance projects and achieve targets within developed timeframes.

What you will bring:

• Good analytical, synthesizing and rigorous skills
• Skills and aptitudes: planning, initiative, customer focus, teamwork and collaboration, environmental awareness, critical thinking, oral and written communication, self-awareness and interpersonal skills.
• Project management knowledge normally acquired through post-secondary education
• Good ability to write reports and make recommendations
• Bilingualism - French and English ( spoken and written)
• Proven experience in preparing and facilitating presentations and working sessions with a variety of audiences, of different sizes.
• Experience in process development, review and documentation (Lean Six Sigma training an asset)
• Demonstrated ability to work under pressure, on several projects simultaneously and to meet strict deadlines.
• At least five years' relevant experience in project and performance management in an academic environment

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.