Integrated Staffing Assistant Jobs

Alexandra Hospital, Ingersoll and Tillsonburg District Memorial Hospital are actively seeking applicants for an Integrated staffing Assistant position. "Integrated" means that the successful incumbent will work at both hospital sites.

The Staffing Assistant is responsible for performing staff scheduling and payroll preparation for assigned service

(Nursing, Support Services, etc.).

Key Responsibilities

• Assist in care and maintenance of equipment.
• Screen, sort, and distribute incoming correspondence.
• Schedule staff to meet department human resource needs, consistent with collective agreements, policies, procedures and/or required legislation, and in consultation with area Leader(s).
• Prepare computerized time entries for team members for processing by Payroll. Download and review data to ensure accurate reporting and compensation
• Check and dispatch outgoing correspondence.
• Maintain privacy and confidentiality.
• Prioritize assigned tasks and completes within specified times
• Maintain records for team members, including vacation entitlement and leave records.
• Promptly report errors/events or situations of actual or potential event or harm
• Maintain current telephone numbers for team members and list of shift availability.
• In collaboration with the department leader, arrange unit orientation as required.
• May be required to perform other related duties.
• Answer the telephone and respond to inquiries.

Qualifications

• Must possess strong listening skills along with the ability to express yourself clearly to others.
• One year of experience in hospital staffing and scheduling experience required.
• Demonstrated proficiency in Microsoft Office Suite including strong skills in Excel is required. Prior experience utilizing various database and scheduling programs is preferable.
• Ontario Secondary School Graduation Diploma or equivalent. Post-secondary diploma in Office Administration or equivalent program preferred.
• Ability to relate to others. Must be able to establish positive interpersonal relationships with team.
• Excellent organizational and interpersonal skills.
• Prior working knowledge of union contracts and direct experience working in multi-union environment is an asset.
• Ability to multi-task and meet deadlines in a busy environment with frequent interruptions.
• Ability to demonstrate tact, discretion and maintain confidentiality at all times.

Other Pertinent Conditions

• Salary as per the Non-Union Salary Schedule ($22.38 per hour to $26.18 per hour)

Applying To This Position

If you meet the above qualifications and are interested in applying for the above position, please click on APPLY NOW and submit a resume detailing your qualifications. Please reference posting A23-52 in your application.

As a part of our commitment to the health and safety of our patients, staff and community from COVID19, the Alexandra Hospital, Ingersoll and Tillsonburg District Memorial Hospital requires that all staff

have received the required doses of COVID-19 vaccine approved by Health Canada.

We thank all applicants, however, only those being considered for an interview will be contacted. Alexandra Hospital Ingersoll (AHI) and Tillsonburg District Memorial Hospital (TDMH) are equal opportunity employers and we value the importance of diversity and dignity in the workplace. We are committed to developing inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted by AHI/TDMH regarding a job opportunity, please advise prior to the interview if you require accommodation and we will work with you to make appropriate arrangements