Executive Assistant To Ceo And President

Executive Assistant to CEO and President

Company: Manifest Climate

Location: Downtown Toronto, Ontario (In-office with remote flexibility)

About Us:

Manifest Climate is a leading SaaS (Software as a Service) Climate Risk Planning (CRP) solution built by climate experts to guide companies through the climate transformation. We are a company driven by leading experts with a passion to make an impact, and we are expanding our world-class team of change makers.

We are seeking a highly organized, tech-savvy Executive Assistant with at least 5 years of experience to join our dynamic team in Downtown Toronto and provide direct support to our CEO and President.

Responsibilities:

As an Executive Assistant, you will be responsible for providing comprehensive administrative support to our CEO and President, ensuring the smooth operation of our fast-paced environment. Your duties will include, but are not limited to:

• Staying up-to-date with the latest technology trends and suggesting improvements to our technology stack
• Communicating and scheduling with the Board of Directors, ensuring timely responses to scheduling requests
• Coordinating and preparing materials for meetings, presentations, and conferences
• Planning and coordinating internal social events, including weekly gatherings, to foster team collaboration and engagement
• Communicating with internal and external stakeholders on behalf of the CEO and President
• Organizing and maintaining electronic and paper filing systems
• Coordination of onboarding / offboarding new hires
• Managing projects owned by the CEO and President, ensuring timely completion and progress updates
• Performing general office duties, such as ordering supplies, maintaining office equipment, and liaising with vendors
• Managing and maintaining the schedules, appointments, and travel arrangements for the CEO and President
• Managing the office internally, including coordinating with subletters and ensuring a well-organized and efficient workspace
• Assisting in the preparation of reports, proposals, and other documents
• Providing support for remote work technology, including video conferencing and collaboration tools
• Proactively scheduling and responding to shifting prioritization on executive calendars

Requirements:

• Experience with modern technology stack for remote working, including video conferencing tools (e.g., Zoom, Google Meet), project management software (e.g., Trello, Asana), and communication platforms (e.g., Slack, Microsoft Teams)
• A minimum of 5 years of experience in an Executive Assistant role, preferably supporting C-level executives
• A proactive attitude and a keen eye for detail
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides)
• Bachelor's degree or equivalent experience in a related field is preferred
• Willingness to come into the office as required
• Ability to work independently and collaboratively in a fast-paced environment
• Comfortable adapting to new technologies and learning new software quickly
• Strong written and verbal communication skills, with a high level of professionalism and discretion

What’s in it for you:

• A flexible work environment
• Opportunities for professional development and growth within the company
• A supportive and inclusive team culture that values collaboration and innovation
• Competitive salary and benefits package
• The chance to make a meaningful impact in the fight against climate change and contribute to vital work in the climate risk planning field

To apply, please submit your resume and a brief cover letter detailing your relevant experience and interest in the role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Join our team and help shape a more sustainable future!

Apply Now!

https://manifestclimate.applytojob.com/apply/Kv3XLRQ2Ny/Executive-Assistant-To-CEO-And-President-Job?source=LinkedIN