Execuitve Assistant Jobs

We are looking for a confident and highly professional Sr. Executive Assistant in the North York area that can think on their feet, make educated decisions, and provide International calendar management.
The ideal candidate will provide direct support to the CEO, president and other C-suite executives, at a fast-growing software company that is a leader in the sales performance management space,
This is a hyrbid role, 1-2 days a week in office * flexibility is required
Hours: Mon-Fri 8:30am-5:00pm (being available to respond outside of these hours is a requirement )
If you have minimum 2 years' experience working with a tech SME company and you are looking to make an impact across an organization, apply to this posting and send your resume to Lexy at [email protected] with the subject: Executive assistant -North york.
Advantages

• Mon-Fri 8:30am-5:00pm (being available to respond outside of these hours is a requirement )
• Closed for 1 week over holidays
• Hybrid, in office 1-2 days a week. *Flexibility required
• Competitive salary
• Equity grants
• 3 weeks vacation time
• 5% rrsp contribution
• 10% annual performance-based bonus

Responsibilities

• Manage the CEO's calendar and schedule including: calls, zooms, appointments, meetings, travel, transportation, Board of Directors coordination, etc.
• Assist Chief of Staff with internal company communications. Draft communications and help foster collaboration and effective communication between departments.
• Source information for any presentations and cross collaborate with others across the organization to create slide decks.
• Manage the expense reporting and reimbursement processes for the executives.
• Help support critical projects assigned by the Chief of Staff or executive team, while working closely with various teams and stakeholders throughout the organization.
• Schedule and coordinate meetings, prepare and distribute meeting agendas and briefs, take and distribute meeting minutes, and ensure follow-up on all action items for the CEO.
• Coordinate all executive travel, both domestic and international
• Partner with the Finance team on overseeing the corporate credit cards.
• Prepare slides for both internal and external meetings.
• Successfully track project status and obtain updates for any ongoing projects

Qualifications

• Minimum 1 -2 year's previous experience working for a Tech SME company and a fast-paced environment growing company
• Must have strong attention to detail
• Must be agile and have a " Can Do Attitude" no task is too small
• 7+ years of executive assistant experience supporting C suite level executives
• Ability to collaborate well with others
• Must have strong organizational skills, strong calendar management and travel coordination experience
• Must have strong problem-solving skills and ability to navigate independently
• Possess strong business acumen, professional and positive demeanor and can exercise a high degree of confidentiality

Summary
If you are interested in pursuing this Executive Assistant role in the North York area, please apply with both of the methods below:

• Apply directly to the posting
• Email your resume to [email protected] with the subject line "Executive Assistant - North York"

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.