Executive Administrator, Canada Jobs

Kyowa Kirin is a fast growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four areas of unmet need: oncology, nephrology, immunology and CNS/movement disorders. The North America organization focuses on drug discovery, product development, and commercialization. Together, we work as a close-knit team to understand clinical needs and advance innovations that can have a profound impact on patient lives.

Position: Executive Administrator, Canada

Job Summary: The Executive Administrator, Canada operations performs and oversees all administrative related services for Country General Manager, Canada, and staff. Position requires broad knowledge of corporate operations and policy. A high level of

administrative and coordinator support and advanced computer technology experience is required. The Executive Administrator, Canada Operations must operate with discretion and great latitude for independent judgment and initiative.

Reports to: General Manager, Canada

Key Responsibilities:

• Suggest and drive improvement processes when applicable.
• Draft and/or proof-read documents and presentations as needed utilizing a strong command of proper business writing and grammar.
• Support product material reviews through PRC and MRC (Veeva PromoMats)
• Responsible for the planning and coordination of meetings (on-site off-site) involving staff: schedule meetings, reserve conference rooms, preparation and distribution of meeting materials, coordinate audio visual equipment, and food needs; prepare and format documents into final form.
• Attend required meetings, prepare and maintain meeting notes.
• Effectively utilize travel and meeting policies and procedures to complete all aspects of travel: coordinate all aspects of team travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel or other expense reimbursement in a timely manner; and maintain calendar and monitor crucial due dates as required.
• Management of vendor contract system (QuickBase) and procurement system (STELLA ERP).
• Provide general administrative support and organizational skills to the Canada, Country General Manager & Key Canadian staff members (as needed).
• Manage payments/invoices from outside vendors.
• Manage documents effectively from and to various software programs (e.g., Excel) demonstrating a comfort level with various technologies and quickly learn technologies as necessary.
• Manage data and prepare presentations as needed.
• Handle general telephone/e-mail inquiries to department(s) and field/answer all routine and non-routine questions. Capable of identifying urgent activities.
• Process incoming and outgoing e-mail & maintain calendars bringing attention to crucial matters.
• Comply with policies and procedures and manage project timelines to ensure on-time performance.
• Maintain integrity of electronic document structure for the departments.

Job requirements:

• Must have the ability to handle sensitive and confidential situations.
• High school diploma or equivalent. Two-year degree in business administration; college graduate preferred.
• Highly motivated and great attention to detail.
• Broad level of interpersonal skills and flexibility.
• A professional appearance and telephone manner is essential. Cultural sensitivity and ability to develop consensus within a multi-national organization.
• Strong endurance to work under tight timelines and complex/changing situations.
• Strong skill level with Microsoft Office suite (Word, PowerPoint, and Excel) including strong experience with Microsoft Outlook and calendaring for multiple team members.
• Excellent written and oral communication skills.
• Excellent problem-solving skills.
• Minimum eight (8) years administrative experience, preferably in the Life Sciences industry, working as executive support with increasing responsibility.

Additional Details:

• This role may require domestic (CDN) and international travel (US) as needed.
• Remote / hybrid work environment

Kyowa Kirin is an equal employment opportunity employer and invites all qualified applicants to apply. Kyowa Kirin also accommodates candidates who may require accommodation during the recruitment process. Please advise us if you need accommodation during the recruitment process.

It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.

When you apply to a job on this site, the personal data contained in your application will be collected and stored by Kyowa Kirin, Inc. (“Controller”), which is located at 135 Route 202/206, Suite 6, Bedminster, NJ 07921 USA and can be contacted by emailing [email protected]. Controller’s data protection officer can be contacted at [email protected]. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of General Data Protection Regulation (EU) 2016/679 (“GDPR”) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

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Kyowa Kirin does not accept agency resumes unless contacted directly by internal Kyowa Kirin Talent Acquisition. Please do not forward resumes to Kyowa Kirin employees or any other company location; Kyowa Kirin is not responsible for any fees related to unsolicited resumes.