Events Specialist Jobs

JOB TITLE EVENTS SPECIALIST

DEPARTMENT CORPORATE SUPPORT SERVICES

POSTING NUMBER 105593

NUMBER OF POSITIONS 2

JOB STATUS & DURATION Temporary 12-month contract

HOURS OF WORK 35 hour workweek

LOCATION Hybrid Model – when working onsite, you will report to the location of City Hall.

SALARY GRADE 8

SALARY RANGE 1ST STEP $73,473.40 per annum

2ND STEP $77,350.00 per annum

JOB RATE $81,426.80 per annum

JOB TYPE Union

POSTING DATE August 29, 2023

CLOSING DATE September 9, 2023

AREA OF RESPONSIBILITY

Reports to the Manager, Events & Protocol, as part of a team, this position will be responsible for providing service excellence to stakeholders and participants in the delivery of various City of Brampton special events and festivals. This role is responsible to ensure a proactive approach to program delivery of new and existing events that meet the needs of the community.

• Ensure programming excellence by researching, designing and developing new events and enhancing existing events.
• Perform additional similar and related duties as assigned.
• Provide timely follow-up to customer service issues.
• Responsible for the planning & implementation of City of Brampton special events, festivals and corporate programs.
• Assist and support the Festivals and Special Events team.
• Ensure compliance and adherence to corporate policies and procedures.
• Attend and ensure the seamless execution of assigned events. Assist in event set-up and takedown, address and resolve issues.
• Report on attendance numbers, trends, target achievements and areas for growth.
• Assist Strategic Communications with the planning, delivery and communication strategies related to special events, festivals and corporate programs.
• Responsible to update and maintain the corporate event database.
• Liaise with various community groups, suppliers and businesses to develop and/or enhance community relationships when planning and producing events.
• Collaborate with the Senior Events Specialists in the planning and execution of City events as required.

SELECTION CRITERIA

• Proficient in Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills; superior customer service/public relations skills coupled with excellent interpersonal skills and experience working with community groups and/or the private sector, other levels of government.
• Over one (1) year, up to and including two (2) years of experience in a municipal or community related public relations environment with proven experience in major special event planning and execution in a project team environment.
• Able to work independently and as part of a team.
• High School (Grade 12) graduation plus an additional program of over one (1) and up to two (2) years in Tourism and Hospitality Management - Event Planning, Special Events Planning, Public Relations or equivalent.
• Regular access to a vehicle.
• Various tests and/or exams may be administered as part of the selection criteria.
• A valid, non-probationary Ontario Class G driver’s licence.

Alternate formats will be provided upon request.

Interview Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

If this opportunity matches your interest and experience, please apply online at www.brampton.ca/employment quoting reference #105593 by September 9, 2023 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.