Document Analyst Jobs

Worker Type: Employee

Group: Information Management Department

Job Post End Date: 07/03/2023

About this opportunity:

Reporting to the Manager, Information Management the Document Analyst will be accountable for facilitating, discovering, strategizing, and prioritizing the execution of annual Process Safety Information Management systems. Key deliverables are to standardize the process will include making documents easily accessible, control who changes documents and provide historic information on the document life cycle and standardize the Information Management practices for consistent execution.

About Cenovus:

We’re a Canadian-based integrated energy company headquartered in Calgary. We’re committed to maximizing value by sustainably developing our assets in a safe, innovative and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.

We operate in Canada, the United States and the Asia Pacific region. Our operations include oil sands projects in northern Alberta, thermal and conventional crude oil and natural gas projects across Western Canada, crude oil production offshore Newfoundland and Labrador and natural gas and liquids production offshore China and Indonesia. Cenovus’s downstream operations include upgrading, refining and marketing operations in Canada and the United States.

Our shares trade under the symbol CVE and are listed on the Toronto and New York stock exchanges.

For more information, visit cenovus.com.

Find Cenovus on Facebook, Twitter, LinkedIn, YouTube and Instagram.

Why we work at Cenovus:

• Community Investment activities
• Volunteering opportunities
• Employer paid benefits: health, dental, vision & more
• Inclusive work environment
• Competitive compensation
• Career progression/internal mobility opportunities
• Company/team building events
• Flex time
• Safety as a core value

Responsibilities:

• Facilitate and update Concurrent Engineering process to control technical documents revision
• Facilitate and train end user for the use of Level 4 and 3 repositories
• Document control principles of naming documents in precise wording, appropriate use of metadata, functional and intuitive document hierarchy in repositories
• Ensure Documents meet regulatory requirements
• Assurance checks at LOD1 level – checks standards, process, and repositories against the corporate expectations through gap assessments and analysis
• Maintaining IM dashboard to track goals and objects to completion, gap closures
• Reduced time in searching for PSI information, particularly in time critical situations
• Teach Project Document Control to show the standards of document transmittals, document number creation, sign-out and -in processes, Quality Assurance of project documents, project repository set up
• Executing IM tactical plans, in alignment with other operational priorities such as Turnarounds, tools available through IT and to ensure end users engagement for culture change.
• Create an annual plan for aligning Process Safety Information at the site while standardizing the results across the Manufacturing sites
• Reduce outstanding review cycles as PPH/MSDP will have automated review cycles for the document
• Execute gap analysis, report, and produce recommendations for gap closure.
• Create, validate, maintain, and execute dashboard for tracking PSI initiatives
• Execute the Quality control process for Engineering drawings for accurate information
• Support IM Community of Practices to build relationships, collaborate and share knowledge and best practices; minimum of 4 meetings a year.
• Facilitate Equipment tag number creating and tracking at sites
• Controlling the PSI environment so that information accessed quickly, and is current while maintaining historical records
• Reduce safety incident by providing access to written safety processes, not tribal knowledge that is prevalent in older facilities

Qualifications:

• Diploma in Document Control, Drafting Techniques
• Ability to use Excel Macros, Spotfire, Power BI (Business Intelligence) to create report and tracking of deliverables
• Project Management Professional (PMI) or equivalent experience is an asset
• Must be eligible to work in Canada
• Minimum of 5-6 years minimum in the defined area of work.
• Strong understanding of Enterprise Content tools such as OpenText Livelink, PPH, TechDocs, SAP PM and BW modules, Bluebeam, AutoCAD
• Advanced SharePoint 365 Administrator capabilities
• Degree in Information Management Systems would be considered an asset
• Basic understanding of Command Prompts as a migration tool

At Cenovus we embrace diversity of thought, experience and backgrounds to help us make better business decisions, address our challenges, seize opportunities and unlock innovative solutions. We define diversity as the variety of people, including all of the unique attributes of our staff, as well as the variety of ideas within our organization. Building an inclusive workplace by drawing on the skills and talents of a diverse workforce provides Cenovus with a competitive advantage. We believe it’s important to maximize the potential of everyone who works for our company and ensure people feel respected, appreciated and heard. We define inclusion as ‘diversity in action,’ creating an environment of involvement, respect and connection, where various ideas, backgrounds and perspectives are harnessed to create business value.

If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email [email protected].

Note: The application deadline for this position is 11:59 PM MT July 03, 2023

This posting represents the desired scope, accountabilities, skills and experience requirements of the job. These requirements may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.

Notification

To be considered for a position, please click Apply and create an account or sign in to your Cenovus Careers profile.

Immediately following successful submission of your online application, you will receive an online notification confirming Cenovus's receipt of your resume.

Only those applicants who apply directly to a posted position and are selected for an interview will be contacted. We will not accept agency or third-party candidate submissions.

To follow the status of your application, log in to your Cenovus Careers profile and click on the appropriate job under ‘My Applications’.

Interested in this opportunity? Click the Apply link.

If you are a CURRENT EMPLOYEE please apply by going to our Internal Career Site