Document Control Clerk Jobs

DOCUMENT CONTROL CLERK

Reports To:Engineering Manager

Direct Reports:None

Overall Scope of the Position:

The Document Control Clerk is responsible for the overall reproduction, distribution and control of documents both internally and externally. While reporting to the Engineering Manager, this individual works closely with the Design Engineers, Project Managers and Drafters to ensure that document distribution is properly effected and recorded.

Key Responsibilities and Authority:

1. Ensures that “Document Transmittal Requests” for the Design Engineers are properly filled and dispatched.
2. Reproduces copies of drawings and documents as required by Engineering, Drafting personnel, Project Managers, Production Manager, Shop personnel, ABSA, Inspectors (as required), and Estimating personnel.
3. Maintains the Drawing Control Database, logging all documents (drawing, weld procedures, calculations, etc.) both transmitted and received, including ABSA submittals and approvals.
4. Distributes client information & client approvals to the Design Engineer, and advises Project Manager, Drafter, Structural Drafter/3D Modeler (if assigned), Engineering Manager, Director of Contracts.
5. Creates and maintains active contract job files in hard copy (and electronics as required).
6. Issues and follows up on document overdue expediting reports to clients and Design Engineers.
7. Coordinates with Quality Control clerk in gathering engineering documents and drawings, for preparing Manufacturer’s Record Book (MRB).
8. Organizes and maintains long term retention of contract documentation.
9. Performs other duties as assigned to support Design Engineers.

Skills Required or Developed:

• Work well with others
• Grade 12 education
• Ability to prioritize tasks for maximum efficiency.
• Good communication skills
• Basic computer skills (data input, data base, word processing)
• Work well under pressure
• Self-motivated

Please send Resume to [email protected]

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Our Values

Integrity – We value honesty and integrity in everything we do.

Teamwork – We recognize the need to work together in order to achieve our goals.

Sense of Urgency – We value speed, simplicity, self confidence and solutions within the framework of established systems.

Strength in Experience – We value the experience of our people which enables us to meet challenges with confidence.

Mindset: Relentlessly Positive – We have a relentlessly positive mindset in all aspects of our business.