Executive Assistant - Writing/Document Control

If you are a talented and experienced Senior Administrator or Executive Assistant, Aplin has the right opportunity for you! Our client, a leader in the healthcare field, has partnered with Aplin to recruit Executive level Administrative support for a 3-month contract starting ASAP.

As an Executive Administrative Support, you will play a critical role in ensuring the smooth and efficient operations of the governance department. Your main responsibilities will revolve around providing administrative assistance, strong writing, editing, and proofreading skills, and handling tasks related to board meetings and meeting preparations.

Responsibilities

• Administrative Support: Provide high-level administrative support to the governance department, including calendar management, travel arrangements, expense reporting, and handling incoming inquiries.
• Meeting Preparation: Collaborate with department heads and executives to prepare for various meetings, ensuring all necessary materials and data are organized and available.
• Record-Keeping: Maintain accurate and up-to-date records, documents, and files related to the governance department's activities.
• Communication: Facilitate effective communication between different departments and external stakeholders, ensuring that information flows smoothly and efficiently.
• Board Meeting Support: Assist in preparing materials for board meetings, including agenda creation, compiling meeting packages, and distributing relevant documents to board members on time.
• Strong Writing and Editing: Produce clear, concise, and professional written content for various documents, emails, reports, and presentations. Edit and proofread materials to ensure accuracy and adherence to company standards.

Qualifications:

• Strong interpersonal and communication abilities to interact with individuals at all levels within the organization.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Availability to start immediately and commit to a 3-month contract, with the potential for extension.
• Experience with board meetings and meeting preparation is essential.
• Excellent organizational and time management skills, capable of multitasking and meeting deadlines.
• Strong writing, editing, and proofreading skills, with keen attention to detail and a high level of accuracy.
• Proven experience in an executive administrative support role, preferably within a corporate environment.
• Professional demeanor and the ability to handle confidential information with discretion.

Aplin, one of Canada’s Best Managed Companies, is an employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply to our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. Visit our website to learn more: www.aplin.com