Document Control Analyst (Senior)

Your new company

A leading oil and gas (pipeline) industry, with multiple offices across Canada are looking to onboard a Document Control Analyst (Senior) This is for a minimum 1-year contract with hybrid working model in Calgary, AB.

Your new role

• Develop, maintain, and support the projects overall Information Management Plan, processes, and procedures as they align to the Capital Project Management System. Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents.
• Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done.
• Conduct self-audits to assess gaps and determine and implement corrective action.
• Develop Document Control practices and procedures for the field office in work with field staff to implement.
• Assess, understand, consult, and make decisions with respect to the project requirements for information management.
• Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates.
• Lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system; collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.; plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).
• Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices.
• Collaborate with team members and other stakeholders to manage and protect their information.
• Establishes all protocols for both internally and with external stakeholders; oversee the day-to-day activities of the Document Control team.
• Conduct business analysis of information flows and determine the appropriate document control processes to support the business process.
• Provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information.

What you need to succeed:

• Ability to manage fast-paced environment and prioritizing workload.
• Experience with SAP, Oracle, SQL, and SharePoint.
• Previous 10+ years of experience with document control - Experience with SharePoint (must).

What you need to do:

If you are interested in having a confidential discussion, please email me your updated resume at [email protected].