Junior-Intermediate Document Control Analyst

What Vista Does

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

Why We Do It

We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.

Where We Work

The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. While we are headquartered in Calgary and maintain a satellite office in Houston, most staff elect to telecommute.

What You Would Do in This Role

The Junior Document Control Analyst reports to the Lead of Document Control also works closely with the project managers. Key duties include:

• When required handle hard-copy of documentation: scanning, printing and destruction (lifting of heavy boxes is required sometimes)
• Set-up, track and distribute supplier and engineering documentation multi-discipline squad checks
• Maintain and control files for all project documentation on the network drive
• Handle, distribute and complete incoming communications including electronic transmittals from in-house disciplines and suppliers
• Receive, quality check, log, track and transmit engineering generated and supplier documentation in an Electronic Data Management System (EDMS) - Aconex
• Maintain document records in Client project data bases as per client-specific requirements
• Complete document control project work to Clients’ and Company’s deadlines and processes
• Perform other duties as requested

Requirements

• Entry level position, 0-2 years previous date entry or document control experience
• Must possess superior attention to detail, strong work ethic, and be a self-starter who is proactive
• Advanced computer skills, including experience with, Excel, MS Office, Adobe Acrobat Professional, and Windows are required. Previous work with Aconex is considered an advantage.
• Excellent written and verbal communication skills
• Beginner to working knowledge of engineering terminology and the various types of engineering documents
• High School Diploma, supplemented by related post-secondary education or experience
• Ability to set priorities and multitask

Preferred

• Post-secondary education
• Thorough knowledge of engineering terms and document types
• Three years of experience in document control, particularly in an engineering, procurement, construction environment
• EDMS experience

Why People Like Working with Us

Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.

Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.

What We Offer

An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.

Vista offers all employees

• A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
• An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
• A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
• Competitive compensation and benefits, including a performance-linked variable pay program
• An organization that values and encourages diversity
• Company-sponsored social events and team sports
• A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
• Flexible work schedules, half-day Fridays and free parking

How to Apply

Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our

Note: As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.

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