Corporate Events Coordinator Jobs

The team:

As Corporate Events Coordinator, your primary focus will be the management and delivery of flawless corporate visits to our guests at our Montreal headquarters. Reporting to the Corporate Events and Experience Manager, you are well organized, detail oriented, and are comfortable working in a dynamic and fast-paced environment. Additionally, you will be responsible for providing administrative support and have ownership of certain tasks related to our global corporate events program. The Corporate Events Team is comprised of driven event professionals who are excited to grow the department, and will provide you with professional guidance, ensuring you succeed in your role.

What your day will look like:

• Setting-up and managing event information websites, e-mails, and registration portals
• Ensuring all meeting rooms and venues are set-up according to set standards
• Leading tours of the Genetec HQ offices and Montreal Experience Center
• Tracking expenses which can include catering, transportation, supplies, inventory, etc.
• Overseeing corporate gifting and giveaway items for visitors
• Participating in the continuous improvement and evolution of the visits program by assisting with the development of processes and sharing best practices with other regional Genetec Experience Centers (Paris, London, Singapore, Washington D.C, Dubai)
• Managing and tracking HQ visit ROI with regular reporting to leadership
• Overseeing logistics with support from the events and regional marketing teams, as appropriate
• Assist with the management of the Genetec HQ (headquarters) visits program, which includes:
• Providing on-site event support
• Supporting the events team with the management and coordination of global corporate trade shows and events and with assistance to local/regional marketing resources by:
• Managing corporate visit booking requests primarily from our Sales & Marketing teams, as well as other Genetec departments
• Communicating with vendors, coordinating payments, and tracking expenses
• Communicating with clients to provide information, answering questions, resolving issues
• Coordinating internal logistics including the meeting agenda, room space and resource booking, stakeholder communications, catering from both our internal bistro and/or external vendors

• Work alongside other Marketing groups including Digital, CRM, and data teams to connect and consolidate event metrics by:
• Assisting with the development of reporting dashboards for various stakeholders
• Managing event leads process and data quality in our Marketing Automation tool and the CRM
• Supporting the Marketing and Communications team as needed

About you:

• Strong research skills (both off and online)
• Knowledge of CRMs, data management, HTML & CSS and email marketing is an asset
• Strong interpersonal skills and ability to work well with cross-functional groups and stakeholders
• Proficient with the Microsoft Office Suite, specifically Microsoft Excel
• Superior problem-solving and ability to think and act quickly under unexpected circumstances
• Excellent written and verbal communication skills in English (French and other languages are an asset)
• Strong attention to detail and time management skills
• Ability to work flexible hours in person at Genetec headquarters (hybrid work environment)
• Ability to manage multiple concurrent projects and deadlines
• Enthusiastic approach to all tasks, big and small with a willingness to learn
• Budget, ERP, and purchasing experience is an asset
• Excellent customer service and presentation skills