Associate-Supervisor, Purchasing Jobs

Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Procurement

# of Open Positions:

1

Faculty/Service - Department:

Financial Services, Faculty of Engineering

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

août 03, 2023

Closing Date:

août 14, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$75 743,00 - $95 678,00

The Faculty of Engineering strives to provide a learning environment that promotes excellence and innovation, ethical practice and responsibility towards society. Our workplace will challenge, energize and motivate you to be your very best while providing opportunities for career growth and professional development. Our work makes a world of difference in the lives of our students, who will become the next generation of leaders and change makers of our society. Our dynamic community is dedicated to building innovations that will not only help the advancement of technology, but solutions that will revolutionize the industry. We look forward to making the future TOGETHER!

• This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

Position purpose:

Lead purchasing activities up to $100K, within the Business Unit, including acting as the resource person for planning and operations management. Manage client and vendor relationships and act as an ambassador of best practices, policies, and legislation related to their field.

In this role, your responsibilities will include:

• Financial Operations: Identify inconsistencies and take appropriate corrective measures to ensure data integrity and compliance with applicable policies and provincial and federal laws.
• Team Supervision: Hire, supervise and evaluate direct reports, and ensures that they have the training and tools needed to do their jobs efficiently and effectively. Complies with human resources management procedures and regulations. Determine priorities and provide guidance in the attainment of service, operations and individual objectives.
• Warehousing: Manage the receiving and shipping of supplies and equipment. Monitor any delivery, installations and warranty, ensuring equipment tracking, and purchasing controls and requirements in collaboration with Facilities department. Is responsible for different types of inventories for supplies, assets life cycle and hazardous materials.
• Client Advisory Services: Act as a communication liaison between the department and all current or new faculty members and management for all purchasing activities. Ensure that accurate and clear information related to purchasing activities is consistently available and updated. Explain and interpret all applicable policies and procedures to improve operational efficiency and ensures compliance with the university regulations. Manage access to the different financial and inventory management systems. Participate in all projects related to purchasing and logistics on behalf of the unit.
• Reporting and Performance Tools: Provide a variety of reports to management in support of operational planning and continuous improvement. Maintain metrics and analyzes data to assess performance of the stock inventory and suppliers in order to implement improvements. Conduct various analyses to provide recommendations and forecasts to management and other members of the faculty on transactional volume, spend analysis and operational performance.
• Purchasing Operations: Oversee all purchasing operations up to $100K for goods, services and equipment in compliance with laws and regulations, agreements, policies, research guidelines, Canadian tax and customs standards as well as business codes of conduct, limiting risks encountered by the unit with regards to purchasing and logistics activities. Troubleshoot unanticipated complications and implements creative solutions to ensure operational continuity.

What you will bring:

• Knowledge of procurement principles and practices
• Bilingualism – English and French (oral and written)
• Minimum of 3 years of experience in customer service.
• Knowledge of tax and customs legislation and regulations
• Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset
• Experience interpreting, explaining, and applying policies and regulations
• Ability to work under pressure and adapt to shifting priorities
• Experience using computer systems and software
• Minimum of 2 years of significant experience in supervision
• Excellent communication, interpersonal and customer service skills
• Supply Chain Management Diploma, Certification, or minimum of 5 years of demonstrated experience in a similar role.
• Experience purchasing supplies and scientific equipment an asset
• Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset
• Knowledge of University procurement policies and procedures, and of procurement legislation

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.