Administrator, Finance (9-Month Contract)

Company Description

Rise Vision is the #1 digital signage software solution for schools. Rise Vision helps schools improve communication, increase student involvement, celebrate student achievements, and create a positive school culture. Rise Vision currently serves thousands of schools across North America. Rise Vision makes digital signage simple by providing schools with easy-to-use software, amazing templates, and the best customer service.

Rise Vision is currently searching for a temporaryAdministrator, Financefor a9-month contractto help support the finance team.

Mission

As an Administrator for the finance team, you will play a crucial role in supporting the financial operations of the organization. You will be responsible for managing various financial tasks, ensuring accuracy and compliance, and providing essential support to the finance team.

Role Responsibilities:

Accounts Receivable

• Assist in customer account setup by completing vendor forms, registering vendor accounts in customer portals and filling out payment related forms
• Clean up AR with small balances linger
• Assist Revenue Analyst with other assigned tasks
• Follow up with outstanding customer accounts and communicate with customer for payments in AR system
• Download customer cheques from lockboxes
• Maintain account information in customer portal by updating company information, insurance certificates, bank information and other relevant documents
• Process customer POs
• Submit invoices to customer portals and communicate with payment status

Accounts Payable

• Monitor and maintain POs to vendors

Sales Taxes

• Maintain company (RVI and RVU) state registration checklist and documentation, including accounts in corporate tax, sales tax and franchise tax, etc.
• Download and maintain customer sales tax exempt certificates and other related documents
• Monitor sales tax online accounts for correspondences and filing status

Assets and Capital Spending

• Track company spending on equipment

Miscellaneous and Ad hoc tasks

• Handle mail in virtual mailbox (download, forward and other actions)

Requirements:

• Some experience as an office administrator, finance assistant, or similar role.
• Ability to maintain confidentiality and handle sensitive financial information with integrity.
• Excellent communication skills, both verbal and written, with the ability to effectively communicate financial information to stakeholders.
• Proficiency in using financial software, databases, and spreadsheets (e.g., Microsoft Excel, Stripe etc.).
• Ability to adapt to changes in financial processes, systems, or regulations.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Team player with the ability to collaborate effectively across departments and work in a fast-paced environment.
• Attention to detail and a high level of accuracy in financial data entry and calculations.

At Rise Vision, we are proud to be an equal opportunity employer. We practice ethical and fair hiring processes and strongly encourage applications from diverse backgrounds. Accommodations are available on request for candidates taking part in all aspects of the selection process.

If this sounds like a great fit, we look forward to your application!