Administrative Support- Part Time

Company Description
We are SGS – the world’s leading Testing, Inspection and Certification company. We are recognized as the global benchmark for quality and integrity. Our 97,000 employees operate a network of 2,650 offices and laboratories, working together to enable a Better, Safer and more Interconnected world.

• Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.
• Assist with general office functions as required to assist the department that may include filing, record keeping, organization of office processes, distributing faxes, archiving, mail, entering Purolator waybills, shredding, errands, etc.
• Complete required modules in Talent Force (SGS Online Training System)
• Entering data into Excel spreadsheets.
• Invoice Verifications – review client invoices and verify accuracy.
• Reception duties including answering incoming calls and greeting and signing in of visitors.
• Responsible for Global SOL project for all OGC Ports in Canada. Duties including information gathering and organization of data, data input, follow up on daily vessel activity, running reports, updating equipment inventories, maintaining accurate records of SOL documentation, and updating as necessary, coordinating with contact persons at each OGC office in Canada as well as the Global Sales Hubs / Teams associated with this project and by participating in scheduled Training Webinars.
• May be assigned special or ad hoc projects periodically
• Contribute towards organization and cleanliness of common office areas.
• Operation of computer systems, office equipment and machinery.
• Assist with data input into external Client Systems.
• Assist with payables and receivables functions.
• Daily front loading of inspection and lab jobs in Order Management (BOSS) invoicing system.
• Assist with Month End Reporting requirements.
• Assist with collections and payroll functions.
• This position is primarily responsible for the OGC Canada contribution to Global SOL Project along with providing local administrative support to colleagues, departmental mid-level to senior manager and department heads.
• Work in G6 database to assist with invoicing of laboratory jobs.

Qualifications

• Extended hours may be required from time to time.
• Able to be flexible and adaptable to changing demand and the ability to problem-solve.
• Cooperation in planning to see that the goals and objectives of Operations are realized.
• Ability to operate to the highest standards of ethics, in accordance with the SGS Statement of Integrity.
• Able to build trust, respect.
• Must be client focused.
• Must demonstrate excellent verbal and written communication skills including grammar and composition.
• Ability to work well with others and independently.
• Ability to interact effectively with people both internally and externally.
• Pleasant phone manner for both answering and placing calls.
• Must be proficient in using various types of MS Office applications (Word, Excel, PowerPoint and Outlook), as well as business enterprise operating systems like Oracle etc.
• Ability to work as part of a team, to take individual responsibility and to demonstrate leadership.
• Working knowledge of tracking, filing systems for auditing purposes.
• Demonstrate excellent verbal and written communication skills including grammar and composition.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
• Ability to prioritize and plan effectively and follow instructions.
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
• Ability to work in a high-pressure environment, adhering to time sensitive deadlines.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies and protect the reputation and integrity of clients through strict confidentiality.
• Ability to write reports and business correspondence.
• Proven time management skills and a strong attention to detail.
• Have analytical problem-solving skills.
• Accurate data entry.
• Organizational, communication and interpersonal skills are essential.

Additional Information
SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.
Please note that candidates applying for Canadian job openings should be authorized to work in Canada