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Legal Assistant (Part Time)

Company

SWANN LAW
Address Ontario, Canada
Employment type PART_TIME
Salary
Expires 2023-09-05
Posted at 8 months ago
Job Description

The ideal candidate will ensure effective case management of client files as well as regular tracking and reporting of data under the supervision of a lawyer.


Hours/Location & Fees:


  • Location: Fully remote. Must have own computer
  • Hours: 10 - 20 hours per week, availability 9:00 am - 5:00 pm Monday to Friday
  • Fees: $20 - 25 / hour


Job Responsibilities:


Opening and closing Client Files:

  • Opening client files
  • Preparing and sending retainer agreements/engagement letters


Docketing & Invoicing

  • Preparing summaries of client payments, trust amounts and invoices
  • Following up on overdue invoices
  • Generating invoices
  • Assisting lawyers with docketing and entering of expense into billing system


Scheduling

  • Coordinating and scheduling appointments for lawyers
  • Registering lawyers for Continuing legal Education/Firm Events


Preparing Documents

  • Preparing letters, mediation briefs, motion records, notices of examination, factums, affidavits of documents, affidavits of service, motion confirmation records, cost outlines, bills of costs and other court forms
  • Sending out documents
  • Preparation of these documents from recorded dictation
  • Reviewing and proofreading documents and correspondence


Court & Filing

  • Saving relevant correspondence and documents in the file
  • Serving and filing court documents
  • Maintaining organization of client files
  • Contacting with the court regarding filing, scheduling and related matters


Reporting & Other

  • Preparing lists of client and sending e-cards and other holiday greeting
  • Tracking client lists of open files, hours billed, revenue received
  • Updating open file and closed file lists
  • Updating Law Society Profiles to include completed CPD
  • Tracking and updating lists of referral sources


Education & Qualifications

  • Familiarity with legal procedures, and protocol
  • Legal or paralegal studies training or certificate
  • Bachelor's degree or equivalent experience
  • Experience creating and sending invoices
  • Experience preparing documents from dictation/recording
  • Strong skills in Outlook, Word, and Excel
  • Excellent grammar, spelling and written communication skills
  • More than 2 years of experience as a legal assistant in a litigation practice in Ontario


Thank you in advance for your interest in this position. We will respond to individuals being offered an interview.


To apply for this position, please send cover letter and resume to Tatha Swann at [email protected]