Administrative Assistant/Receptionist (Part-Time, Weekends)

Application Deadline: 25 August 2023

Department: Multiple Locations

Employment Type: Permanent - Part Time

Location: Other Programs

Compensation: $40,000 / year

Description

Job Summary:

The Administrative Assistant & Receptionist is responsible to provide ongoing receptionist and administrative support to Reena at an assigned work location and provide back up support where required. Duties will include, but not limited to serving all visitors, residents and staff in a welcoming manner and directing them appropriately, notifying staff/residents of visitor arrival, maintaining telecommunications systems, responding to both internal and external inquires, mail and parcel delivery tracking and management, scheduling meetings and appointments and working collaboratively with staff and external visitors while operating in a professional and respectful manner that promotes the mission, mandate and values of Reena.

Please be advised we are hiring for two (2) Part-Time Administrative Assistant & Receptionists and the ideal candidates would be available to work:

• Saturday (9:00AM-9:00PM)
• Sunday (9:00AM-9:00PM)
• Friday (4:00PM-9:00PM)

(shifts are subject to change)

Job Responsibilities:

• Assists in preparation for compliance audits
• Updates all related forms and data/information
• Procures supplies for department as needed
• Other administrative duties as assigned in relation to departmental needs
• Develops and monitors clerical related system to increase efficiency of department
• Records and prepares meeting minutes
• Creates reports as required
• Provides reception and greeting for incoming visitors and staff both in person and in electronic forums
• Provides training and mentorship to potential trainees for the role
• Coordinates meetings for team
• Provides administrative support, including general filing, inputting electronic data/information, preparing and distributing computer documents (public service announcements, memos), letters and other documents as required

Formal Education and Experience:

• General knowledge of non-profit environments preferred
• Basic knowledge of Judaic customs (an asset)
• Diploma in a related field
• Experience with the developmental sector preferred
• Minimum of 2-3 years of administrative experience
• Proficient in technological uses, including but not limited to the use of Microsoft Office Suite, spreadsheets, internet research and social media

Please note all interested candidate will need to comply to the mandatory Vaccination Policy thereafter (i.e. boosters, as applicable); Reena will comply with the Ontario Human Rights Code (OHRC) and accommodate staff, that for bona fide human rights protected reasons are unable to be vaccinated, based on providing supporting documentation that substantiates this requirement.

Reena is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources.