Administrative Assistant Property Management

Are you looking for your next opportunity within the Property Management Industry? Do you enjoy acting as the first point of contact between clients, vendors, tenants, and internal staff? Are you someone who likes to wear multiple hats in the workplace? If the answer is YES! we want to hear from you!
Our client in Mississauga is looking to hire a full time, permanent Property Management Administrative Assistant! Candidates with experience using YARDI will be considered an asset! If you are interested in the position, please email your resume to [email protected] TODAY!
Position: Property Management Administrative Assistant
Employment Type: Full Time, Permanent
Hours: Monday - Friday, 9:00 am - 5:00 pm
Location: Mississauga
Advantages
Why should YOU work as the Property Management Administrative Assistant:

• Opportunities for growth and development
• Monday to Friday
• Competitive salary
• Benefits (Medical, Dental, Vision, LTD) after 3 months
• 2 weeks vacation

Responsibilities
What will YOU be doing as the Property Management Administrative Assistant:


• Preparation, execution, and distribution of correspondence to tenants, suppliers, customers, head office, etc (including rent reductions, leases, amendments to lease, service agreements, construction contracts, and purchase
• Answer phone calls, open mail/couriers, prepare mailing envelopes and courier slips and envelopes

orders)

• Keeping records of meetings as required
• Make cheque requisitions for any tenant improvements and follow-up for final disbursements
• Prepare and sent all warnings and default letters as well as all other correspondence to tenants
• Set-up and maintain filing nomenclature both manual paper and electronically
• Enter the deposits into the accounting system
• Code payables, obtain approval, and process to accounting
• Enter approved purchase orders
• Preparing, coding, and verification of accounts payable, and subsequently updating the operations budget
• Collect and enter sales reports, grease trap, exhaust cleaning receipts and fire protection reports into Yardi
• Assist in the preparation of the emergency contacts and ensure they are kept up to date
• Update HVAC information
• Manage and issuing of access cards and parking garage remotes and maintain a log of all tenants
• Follow up with tenants and contractors to collect insurance and WSIB certificate's
• Collection of rent and arrears
• Follow up with tenants with statements of account or collection letters regarding overdue amounts
• Assist in the preparation in conjunction with the operations department of the annual operations budget
• Issue purchase orders, obtaining approvals and processing invoices
• Participate in the uploading of the TGR for both tenants and proactive maintenance

Qualifications
What will YOU bring to the table from Day 1:

• Ability to work independently with little supervision
• Excellent communication skills, willingness to learn, and adaptability
• Experience using Yardi is a strong asset
• 2-5 years of Administrative Support Experience, preferably in a Property Management or Realty Environment

Summary
How to Apply?

• Apply online at Randstad.ca today!
• Send your resume to [email protected]

Not interested in this role but still looking for your next great opportunity? Our team oversees various permanent and contract positions, detailed below! If you or someone you know would be interested in the following roles, please reach out to the corresponding contact email below, to discuss further!
Corporate Administration/Operational support, such as Reception, Admin Assistant, Executive Assistant, Customer Service Rep, Data Entry, and other Operational support roles. Please reach out to [email protected] along with your resume.
Logistics, Supply Chain & Manufacturing Administration/Operational support, such as Logistics Coordinator, Dispatch Coordinator, Customer Service/Order Entry, and Warehouse Administration. Please reach out to [email protected], along with your resume.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.